Police Records Manager

4 weeks ago

Beverly Hills, California, United States City of Beverly Hills Full time
Job Summary

The City of Beverly Hills is seeking a highly motivated and qualified individual to fill the position of Police Records Manager. This role is responsible for planning, organizing, directing, and coordinating the operations and activities of the Records Bureau within the Police Department.

Key Responsibilities
  • Recommend and implement section goals and objectives; establish performance standards and methods for the Records Bureau of the Police Department; develop and implement policies and procedures.
  • Plan, develop, and oversee the work of staff involved in the Records Bureau.
  • Evaluate operations and activities of assigned unit; implement improvements and modifications; prepare various reports on operations and activities.
  • Participate in budget preparation and administration; prepare cost estimates for budget recommendations; submit justifications for needed office equipment and supplies; monitor and control expenditure.
  • Participate in the selection of staff; coordinate staff training; conduct performance evaluations; schedule assigned staff; recommend discipline; implement discipline procedures as directed.
  • Review and determine the release of all police reports, calls for services information and miscellaneous police information.
  • Respond to and complete all Subpoena Duces Tecum, discovery and Public Records requests for police reports and information.
  • Serve as the City's designated California Law Enforcement Telecommunications System (CLETS) Coordinator and carries out the duties as prescribed by statue and CLETS operating policy for the police department.
  • Ensure compliance with standard Department of Justice record control and statistical programs and information submissions. Oversee departmental participation in state and National Law Enforcement Telecommunications Systems (NCIC) and enforcement of system compliance, validations and audits.
  • Supervise the calculation of Department crime and arrest statistics.
  • Maintain Department's databases and systems and coordinates with IT and outside vendors to maintain systems and interfaces to county, state and federal databases.
  • Supervise and coordinate the authorized destruction of police records including digital files.
  • Meet with equipment vendors to obtain updated information on records operations.
  • Assist new or existing staff in learning departmental practices and protocols, methods, and procedures.
  • Answer questions and provide information to the public; investigate complaints and recommend corrective action as necessary to resolve complaints.
  • Provides courtroom and deposition testimony; testifies as the Department's Person Most Knowledgeable on Records matters.
  • Build and maintain positive working relationships with co-workers, other City employees and the public using principles of good customer service.
  • Foster an environment that embraces diversity, integrity, trust, and respect.
  • Be an integral team player, which involves flexibility, cooperation, and communication.
Requirements
  • Five years of increasingly responsible experience in police records work including two years of supervisory responsibility.
  • Bachelor's Degree from an accredited college with major course work in criminal justice or related field.
Preferred Qualifications
  • Experience working in Police Records.
  • Experience supervising a team.
  • Experience developing, interpreting, and implementing policies and procedures.
  • Experience managing, developing, and monitoring an assigned program budget.

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