Special Assistant and Board Liaison

4 weeks ago

Chicago, Illinois, United States National Asian Pacific American Women's Forum Full time
Job Title: Special Assistant and Board Liaison

At National Asian Pacific American Women's Forum, we are seeking a highly skilled and experienced Special Assistant and Board Liaison to join our Executive Office team. This is a unique opportunity to work with a dynamic organization dedicated to empowering Asian American, Native Hawaiian, and Pacific Islander women and girls.

Key Responsibilities:
  • Calendar Management and Scheduling: Ensure the Executive Director's time is maximized and aligned with the organization's priorities by seamlessly handling their calendar, arranging meetings, and coordinating all details of travel and creating comprehensive travel itineraries.
  • Board Management: Plan and execute board meetings to include logistics and materials, schedule and manage board committee calendars, work with senior staff to produce board reports and presentations, and communicate, collaborate effectively, and build relationships with high-key stakeholders.
  • Meeting Preparation: Manage and facilitate the Executive Director's briefing process by monitoring their calendar and working with staff and stakeholders on meeting preparation, support the Executive Director and Chief of Staff in planning board meetings by assisting with logistical support, preparing board books, and troubleshooting urgent matters.
  • Management Assistance: Provide management assistance to the Chief of Staff, including project planning and execution, preparation for meetings, agenda setting and coordination, follow-up activities, and overseeing calendar, travel schedule, and management of expense reports, assist the team in drafting, editing, formatting, and proofreading memos, presentations, correspondence, and other materials, improve current operations and processes efficiently, and allocate resources and time (continuous process improvement).
Qualifications:
  • 8-10 years of successfully supporting an executive or organizational leader in a fast-paced environment.
  • Excellent organization and time-management skills.
  • Experience creating presentations, financial spreadsheets, special reports, and agenda material.
  • Familiarity with reproductive justice, gender justice, and related topics is a plus.
  • Ability to work independently, prioritize, and multi-task with minimum supervision in a fast-paced and demanding environment, able to successfully work under ambiguity and rapid change.
  • Excellent organizational skills and ability to manage up and across, detail-oriented and flexible with excellent interpersonal skills.
  • Excellent written and verbal communication skills, intermediate or advanced experience with MS Suite and shared workspace platforms (Google).
  • Able to maintain a high degree of confidentiality and discretion, as a member of a dynamic team.
  • Able to effectively manage difficult or sensitive situations, courteous and professional manner, and ability to maintain a calm and professional manner under pressure and with constantly shifting priorities.
  • Multicultural sensitivity, with a strong commitment to diversity, equity, inclusion, and belonging.
  • Strong support of and alignment with NAPAWF's mission and vision.
  • Occasional travel required (up to 10%) and occasional evening/weekend hours, external-facing events, and supporting other staff as needed.
Salary and Benefits:

The annual salary range for this position is $60,000-$85,000 - salary commensurate with experience. A highly competitive benefits package includes a 401(k) plan, medical, dental, and vision insurance. NAPAWF covers all premiums and all out-of-pocket in-network expenses through a Health Reimbursement Account (including co-pays, deductibles, and coinsurances) - qualified dependents may also be covered. Coverage for employees and eligible dependents starts on day one.

NAPAWF also offers full-time employees 15 days of vacation in the first year, sick leave, flexible spending program options, and personal/family leave, as well as paid vacation between December 25 and January 1 of each year.

Work Environment:

NAPAWF is committed to public health, and to the safety and well-being of our colleagues and visitors. As such, we have adopted a policy requiring all employees to receive all recommended COVID-19 vaccines and boosters or to apply for and receive an exemption.

NAPAWF is an equal opportunity employer. We strongly encourage and seek applications from women, people of color, including bilingual and bicultural individuals, as well as members of the lesbian, gay, bisexual, and transgender communities. Applicants shall not be discriminated against because of race, religion, sex, national origin, ethnicity, age, disability, political affiliation, sexual orientation, gender identity, color, marital status, medical condition (cancer-related) or conditions Acquired Immune Deficiency Syndrome (AIDS) and AIDS-related conditions (ARC). Reasonable accommodation will be made so that qualified disabled applicants may participate in the application process. Please advise in writing of special needs at the time of application.

  • Special Assistant and Board Liaison

    4 weeks ago

    Chicago, Illinois, United States National Asian Pacific American Women's Forum Full time

    Job Title: Special Assistant and Board LiaisonNational Asian Pacific American Women's Forum (NAPAWF) is seeking a highly skilled and organized professional to serve as Special Assistant and Board Liaison to the Executive Office. This role will provide critical support to the Executive Director and Chief of Staff, ensuring seamless execution of their...

  • Special Assistant and Board Liaison

    3 weeks ago

    Chicago, Illinois, United States National Asian Pacific American Women's Forum Full time

    Job DescriptionPosition OverviewNational Asian Pacific American Women's Forum (NAPAWF) is seeking a highly skilled and detail-oriented professional to serve as a Special Assistant and Board Liaison to the Executive Office. This role will provide critical support to the Executive Director and Chief of Staff, ensuring seamless execution of their schedules,...

  • Executive Liaison and Board Coordinator

    3 weeks ago

    Chicago, Illinois, United States National Asian Pacific American Women's Forum Full time

    Title: Executive Liaison and Board Coordinator Reports to: Chief of Staff Salary: $70,000-$95,000 Work Schedule: Full-time Location: Remote opportunity available with up to 10% travel Date Posted: Not specified National Asian Pacific American Women's Forum (NAPAWF) is a leading organization dedicated to empowering Asian American, Native Hawaiian, and Pacific...

  • Administrative Assistant to the Clerk of the Board

    4 weeks ago

    Chicago, Illinois, United States Metropolitan Water Reclamation District of Greater Chicago Full time

    Job SummaryThe Metropolitan Water Reclamation District of Greater Chicago is seeking a highly skilled and detail-oriented Administrative Assistant to support the Clerk of the Board. This individual will provide administrative support for the formal meetings of the governing board, serving as a liaison between the organization and the board.Key...

  • Special Education District Liaison

    4 weeks ago

    Chicago, Illinois, United States Chicago Public Schools Full time

    Job SummaryThe Special Education District Representative will provide oversight and guidance to networks, schools, and IEP teams to develop IEPs that adhere to best practice standards.Key ResponsibilitiesServe as the Special Education District Representative at IEP team meetings.Monitor the implementation of procedures and IEP-required services and adherence...

  • Special Education District Liaison

    4 weeks ago

    Chicago, Illinois, United States Chicago Public Schools Full time

    Job SummaryThe Special Education District Representative will play a critical role in supporting the development of Individualized Education Programs (IEPs) that adhere to best practice standards. Reporting directly to the ODLSS Director of Operations, this individual will provide oversight and guidance to networks, schools, and IEP teams to ensure that...

  • Consultation-Liaison Psychiatrist

    4 weeks ago

    Chicago, Illinois, United States The University of Chicago Full time

    Job OpportunityThe University of Chicago's Department of Psychiatry and Behavioral Neuroscience is seeking a highly qualified faculty member to fill a full-time position at the rank of Assistant Professor.The successful candidate will be responsible for evaluating patients, collaborating with medical and surgical colleagues, and providing ongoing care as...

  • Board and Donor Relations Coordinator

    3 weeks ago

    Chicago, Illinois, United States Harris Theater Full time

    Job OverviewThe Harris Theater seeks a highly skilled Board and Donor Relations Coordinator to support the organization's mission by fostering strong relationships with the Board of Trustees and key donors. This role requires exceptional organizational skills, relationship management, and strategic thinking to drive the growth of donor engagement and...

  • Special Education Assistant

    3 weeks ago

    Chicago, Illinois, United States Chicago Public Schools Full time

    Job Summary:We are seeking a highly skilled and compassionate Special Education Assistant to join our team at Chicago Public Schools. As a Special Education Assistant, you will work closely with special education teachers to provide individualized support to students with various disabilities.Key Responsibilities:Assist special education teachers in...

  • Special Education Assistant

    3 weeks ago

    Chicago, Illinois, United States Chicago Public Schools Full time

    Job Summary:Chicago Public Schools is seeking a dedicated and compassionate Special Education Assistant to join our team. As a Special Education Assistant, you will play a vital role in supporting students with various disabilities, including physical disabilities, visual and hearing impairments, learning disabilities, behavior disorders, emotional...

  • Cancer Center Patient Liaison

    4 weeks ago

    Chicago, Illinois, United States Cook County Health and Hospitals Full time

    Cancer Center Patient Liaison Job SummaryWe are seeking a highly skilled and compassionate Cancer Center Patient Liaison to join our team at Cook County Health and Hospitals. As a key member of our healthcare team, you will serve as an advocate for our cancer patients, providing essential support and resources to ensure seamless care.Key Responsibilities:Act...

  • Clinical Liaison Physician Assistant

    3 weeks ago

    Chicago, Illinois, United States Endeavor Health Full time

    Job Summary:We are seeking a highly skilled Physician Assistant to join our team at NorthShore Hospitals, part of Endeavor Health. As a Clinical Liaison, you will work in a collaborative practice agreement to provide advanced nursing care for patients in the acute care setting.Key Responsibilities:Plan and coordinate care to achieve optimal patient outcomes...

  • Board Communications Specialist

    3 weeks ago

    Chicago, Illinois, United States Chicago Public Schools Full time

    Chicago Public Schools (CPS) is one of the largest school districts in the United States, serving over 320,000 students in 600+ schools and employing approximately 40,000 people, most of them teachers. CPS has set ambitious goals to ensure that every student, in every school and every neighborhood, has access to a world-class learning experience that...

  • Healthcare Liaison

    4 weeks ago

    Chicago, Illinois, United States Destinationone Consulting Full time

    Job DescriptionDestinationone Consulting specializes in recruitment across diverse sectors, including Healthcare, Health Tech, Government, Municipalities, Non-Profits, Legal, Public Accounting, and more. We are proactively building a data bank for opportunities in these fields.By applying, you ensure our recruiters can quickly match you with suitable roles...

  • Cancer Center Patient Liaison

    3 weeks ago

    Chicago, Illinois, United States Cook County Health and Hospitals Full time

    Job Summary:Cook County Health and Hospitals is seeking a skilled Cancer Center Patient Liaison to serve as an advocate for cancer patients. This role is responsible for providing resources and assistance with accessing clinical and supportive care services offered within the organization and in the community.Key Responsibilities:Facilitate patient...

  • Claims Advocate and Liaison

    3 weeks ago

    Chicago, Illinois, United States HUB International Full time

    About HUBHUB International is a leading insurance broker that advises businesses and individuals on risk management and insurance solutions. Our team of experts provides tailored advice and advocacy to help our clients navigate complex insurance issues.We are committed to delivering exceptional claims consulting services to our clients, advocating on their...

  • Board Certified Assistant Behavior Analyst

    4 weeks ago

    Chicago, Illinois, United States Lumiere Children's Therapy Chicago Full time

    About Lumiere Children's TherapyWe are a pediatric therapy group in Chicago, dedicated to providing exceptional care to children with Autism Spectrum Disorders and other behavioral and social/communication challenges.Job SummaryThe Board Certified Assistant Behavior Analyst (BCaBA) will assist with planning, developing, and monitoring behavior interventions...

  • Board Affairs and Contracts Administrator

    4 weeks ago

    Chicago, Illinois, United States Erikson Institute Full time

    Job SummaryErikson Institute is seeking a highly skilled Board Affairs and Contracts Administrator to join our team. This role will work closely with the General Counsel and Corporate Secretary to plan and administer Board-related activities, ensuring compliance with governance requirements and Erikson Institute policies.Key ResponsibilitiesManage Trustee...

  • Board Certified Assistant Behavior Analyst

    3 weeks ago

    Chicago, Illinois, United States Lumiere Children's Therapy Full time

    Job DescriptionAbout Lumiere Children's Therapy:We are a pediatric therapy group in Chicago, dedicated to providing exceptional care to children with various developmental needs. Our team is passionate about creating a supportive environment that fosters growth and learning.We are seeking a highly skilled Board Certified Assistant Behavior Analyst (BCaBA) to...

  • Assistant Clerk

    1 month ago

    Chicago, Illinois, United States Metropolitan Water Reclamation District of Greater Chicago Full time

    Job SummaryThe Metropolitan Water Reclamation District of Greater Chicago is seeking a highly skilled and detail-oriented Assistant Clerk to join our team. As a key member of our staff, you will provide administrative support for the formal meetings of our governing board and serve as a liaison between the organization and the board.Key ResponsibilitiesAct...