Assistant Clerk

3 weeks ago


Chicago, Illinois, United States Metropolitan Water Reclamation District of Greater Chicago Full time

Job Summary

The Metropolitan Water Reclamation District of Greater Chicago is seeking a highly skilled and detail-oriented Assistant Clerk to join our team. As a key member of our staff, you will provide administrative support for the formal meetings of our governing board and serve as a liaison between the organization and the board.

Key Responsibilities

  • Act as record keeper of the Board of Commissioners, preparing and publishing agendas, agenda packets, meeting minutes, live video stream, and proceedings records.
  • Manage the Granicus Agenda Management Solution, updating the system for BOC detail changes, testing new functionality, and troubleshooting system errors.
  • Administer the records management system, training and supervising staff.
  • Maintain the District's InSite Webpage, reconciling yearly compilation of BOC meeting proceedings, annual financial report, and quarterly P-card report distribution.
  • Assist the BOC President or presiding Chairperson during board meetings, taking and tallying votes, recording results, and adhering to basic parliamentary procedures.
  • Prepare and provide scripts or notes to facilitate live public meetings.
  • Provide training to new Board members and their aides on meeting and agenda procedures.
  • Attest and ensure that audit reports, budgets, tax levies, ordinances, and bond issuance notifications are filed and published in accordance with all statute, regulation, and policy guidelines.
  • Act as keeper of the District seal.
  • Liaise with court reporter service providers to ensure that all BOC meetings are scheduled and transcripts are properly maintained.
  • Maintain related documents, including rules of the BOC, standard operating procedures, and Agenda Management Solution training documents.
  • Provide training to District staff on the Board Letter Online System.
  • Receive and process public and private issued legal documents for the District.
  • Supervise the records disposal process, ensuring accurate and timely filing and destruction of District documents.

Requirements

  • Possession of a bachelor's degree from an accredited four-year college or university.
  • Three years of experience providing administrative support for the formal meetings of a governing board or other political body and functioning as liaison of the organization to that board.

Substitution

Additional administrative experience supporting the formal meetings of a governing board or other political body and otherwise functioning as liaison of the organization to that board may be substituted for the required education on a year-for-year basis.


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