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Administrative Coordinator

2 months ago

Macon, Georgia, United States Macon Water Authority Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Macon Water Authority. The successful candidate will provide administrative support to the Director of Water Operations, Director of Wastewater Operations, Director of Environmental Compliance/Laboratory, and Manager of Macon Soils.

Key Responsibilities
  • Administrative Tasks: Process requisitions for purchasing, maintain daily attendance reports, add data to state reports, and enter data on daily reports.
  • Communication: Communicate with facility managers regarding meetings and reports, and send weekly reports to payroll.
  • Meeting Support: Attend meetings for Plant Operations Manager and take notes or minutes.
  • Financial Support: Assist with budget preparation, assist account payable when necessary, and maintain accurate records of water/wastewater managers' purchasing statements and petty cash reports.
  • Human Resources: Screen applications for plant vacancies, prepare follow-up correspondence, and maintain accurate records of certification file schedules employees for required schools, tests, and re-tests.
  • Travel Arrangements: Make travel arrangements for all Authority personnel.
Requirements
  • Education: Associate degree preferred.
  • Experience: Minimum of 2 years of work experience in an office environment.
  • Skills: Computer literate, including 40 WPM typing speed, and a valid Georgia driver's license with a clean driving record.
Physical Requirements
  • Physical Abilities: Occasional bending and stooping, occasional crouching, climbing, or balancing, ability to lift to waist level, pull, and push up to 40 pounds, and use hands for simple grasping, writing, drawing, and operating office equipment.