Technical Clerk II

2 weeks ago


Knoxville, Tennessee, United States The Tennessee Board of Regents Full time
Job Summary

The Tennessee Board of Regents is seeking a highly organized and detail-oriented Technical Clerk II to provide administrative support to the Campus Police Department. This role involves handling various tasks such as data entry, filing, answering phones, and ensuring smooth operations within the department and with its stakeholders.

Key Responsibilities
  • Review and record accident and Police Incident Reports into the Campus Police database.
  • Act as Primary (RAC) Reporting Agency Coordinator for the (TBI) Tennessee Bureau of Investigation and submit crime data directly into the (TIBRS) Tennessee Incident Based Reporting System.
  • Review, track and verify TBI annual Crime on Campus Report to ensure department crime statistics are reported accurately.
  • Maintain Daily Crime Log as per Department of Education guidelines and track campus crime statistics for Annual Security Report.
  • Access the TBI Sex Offender Registry each semester and as needed to track student or employee Sexual Offender status.
  • Maintain Sexual Offender reports file as per federal Campus Sex Crimes Prevention Act guidelines and Pellissippi State College Policy 06:39:00.
  • Create requisition purchase forms for annual department expenditures.
  • Research office equipment and supply items to be purchased for department and prepare requisition forms in the SciQuest (Pellibiz) system.
  • Review requisition forms submitted by other members of the department to ensure accuracy and completeness.
  • Track department expenditures in the SciQuest (Pellibiz) system to ensure invoices are accurate and promptly paid.
  • Review and track "Requests for Leave" and "Leave Reports" for department personnel and provide administrative and clerical support to the Chief of Police, Deputy Chief, Sergeants, Police Officers, and other department staff.
Requirements
  • A high school diploma/equivalent is required for this position.
  • Two years of related experience is required.
Working Conditions

The employee in this position is regularly exposed to numerous students, employees, and visitors throughout the work day who enter the office requesting assistance. This exposure increases the likelihood of catching a cold, the flu, or other sickness or disease, especially during the cold and flu season.

Exposure to a Blood Borne Pathogen is also possible as students, employees and visitors regularly enter this office and request assistance while they are bleeding.

Although remote, the possibility of an active shooter situation on campus is possible. Serious injury would be a probable result if an active shooter entered the Campus Police Office.


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