Development Support Specialist, Engineering

2 months ago

Charlottesville, Virginia, United States Commonwealth of Virginia Full time
Job Summary

The Commonwealth of Virginia is seeking a highly skilled Advancement Coordinator to join our Engineering Advancement Team. As a key member of our team, you will provide administrative support for development and donor engagement activities, ensuring seamless execution of our strategic initiatives.

Key Responsibilities
  • Provide administrative support for the development team, including preparing donor acknowledgments, making travel arrangements, and processing expense reimbursements.
  • Draft, produce, and proofread regular correspondence, including acknowledgment letters and emails to donors.
  • Manage scheduling and meeting coordination for team members, including preparing meeting and event materials and providing event support.
  • Arrange and confirm travel arrangements.
  • Process expenses and reimbursements for the development team.
  • Coordinate the production of printed materials and presentations.
  • Prepare materials for donor visits and draft donor correspondence.
  • Generate recipient lists, giving reports, demographic reports, and outcome measurement data, including generating mailing lists, maintaining and updating donor information, entering contact reports and proposals, and creating and tracking events.
  • Assist the development team with portfolio management and reporting using Advance, Evertrue, and the BI Portal.
  • Perform data entry and provide database management support.
  • Participate in training, meetings, and cross-training opportunities.
  • Maintain knowledge of and work in compliance with current organizational policies and procedures.
  • Communicate with other internal University groups and be an active participant in the community of School of Engineering and University Advancement administrative professionals.
Required Qualifications
  • Education: High School Diploma or equivalent
  • Experience: At least three years of experience relevant experience
Preferred Qualifications
  • Bachelor's degree
  • Ability to navigate database systems and analyze information using critical thinking and problem-solving skills.
  • Demonstrate excellent oral and written communication, organizational skills, and strong customer service to meet deadlines.
  • Proficiency with Microsoft Office programs.
  • Ability to work independently, using sound judgment to navigate obstacles as needed, and complete tasks with minimal guidance.
  • Prior experience with CRM databases and other marketing or event software such as Advance, Marketing Cloud, Eventbrite, etc.

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