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Contracts and Subcontract Administrator

2 months ago

Charleston, West Virginia, United States ITC Defense Full time
Job Summary

We are seeking a highly skilled Contracts and Subcontract Administrator to join our team at ITC Defense. As a key member of our procurement team, you will be responsible for managing the full life-cycle of contracts and subcontracts, ensuring compliance with company policies and applicable laws and regulations.

Key Responsibilities
  • Manage contracts and subcontracts from cradle to grave, including price analysis, proposal support, contract formation, negotiation, administration, change order management, reporting, termination, and closeout.
  • Administer subcontracts, task orders, and subsequent modifications, ensuring timely and accurate execution.
  • Identify, evaluate, assess, and mitigate contract risks for new and current business, providing recommendations for mitigation strategies.
  • Serve as liaison between ITC Defense and customers for contractual matters, ensuring effective communication and resolution of issues.
  • Monitor and track subcontract performance, including contract schedules, deliverables, funding, invoicing, and payments, and proactively identify and address potential risk areas or other problems that could have an adverse impact on the company or contract performance.
  • Participate in program reviews and contracts-related meetings with internal and/or external customers as needed, providing expert guidance and support.
  • Develop and maintain positive customer relationships, both internally and externally, ensuring a high level of customer satisfaction.
  • Ensure that contracts, subcontracts, proposals, and other agreements are managed in accordance with company policies and procedures, applicable laws and regulations, and contract requirements.
  • Review and prepare various business agreements, documentation, correspondence, forms, negotiation memos, written reports, letters, and memoranda required for internal and external distribution, and reports which may be required to support business development activities, solicitations, contract awards, subcontract awards, regulatory requirements, and related activities.
  • Maintain contract files and records, helping ITC Defense create an efficient and effective contract filing process.
  • Participate in the resolution of contract/subcontract disputes, audits, and other post-award contract/subcontract matters, providing expert guidance and support.
  • Support the generation of additional or new business opportunities, including proposal preparation and proposal support.
Requirements
  • US Citizenship is required. Government security clearance, or ability to obtain one.
  • BA/BS degree required in a related field.
  • 5 years direct experience working with Dept of Defense (DoD) Government and commercial contracts; experience administering complex multi-million dollar programs.
  • Experience with Government contract pricing, price/cost analysis, fact-finding, and negotiations.
  • Thorough knowledge of TINA, FAR, DFARS, and contract principles governing the award and management of U.S. and commercial contracts.
  • Knowledge of various contract types, including Firm Fixed-Price (FFP), Firm-Fixed-Price Level-of-Effort (FFPLOE), Cost-plus-fixed-fee (CPFF) Term and Level of Effort (LOE), Time and Materials (T&M), or Indefinite-Delivery, Indefinite-Quantity (IDIQ) contract types.
  • Must be familiar with and preferably have significant experience with standard contractual Terms and Conditions and their meanings.
  • Experience supporting complex proposals in a demanding and fast-paced environment.
  • Ability to communicate effectively and must have strong written and verbal communication skills.
  • Strong organizational skills and time management skills with ability to work well under pressure, multi-task, and handle multiple priorities;
  • Self-motivated and good level of focus/concentration with ability to prioritize, follow-through, and complete tasks on time;
  • Ability to exercise good judgment and handle confidential and sensitive issues;
  • Detail oriented with high level of accuracy
  • Strong computer skills with advanced working knowledge of Microsoft Excel, Word, and PowerPoint
Preferred Qualifications
  • CPCM/CFCM/DAWIA or equivalent certification/training/experience
  • Foreign Military Sales or security cooperation/security assistance experience
  • Experience in Contractor Purchasing System Review (CPSR) level documentation and associated requirements; experience with a CPSR audit
Why Work at ITC Defense
  • Employer Supplemented Health Insurance
  • Employer Paid Dental and Vision Insurance
  • Employer Paid Life and AD&D Insurance
  • 3% Biweekly 401(k) Contribution
  • Paid Time Off
  • Tuition and Certification Reimbursement
  • Competitive Salaries with Performance Incentives
  • A positive working environment with supportive teammates and leadership