Construction Administrator

6 days ago

Charleston, West Virginia, United States McMillan Pazdan Smith Architecture Full time
Job Title: Construction Administrator

We are seeking a highly skilled Construction Administrator to join our team at McMillan Pazdan Smith Architecture. As a key member of our project team, you will be responsible for supporting the project teams and providing project process guidance.

Key Responsibilities:
  • Assist team with construction administration activities on projects
  • Ability to read, interpret, and understand plans, specifications, and other contract documents
  • Ability to read and understand terms and conditions of owner - architectural agreement and owner - General Contractor (GC) / Construction Manager (CM) contract requirements and deliverables
  • Communicate with project architects, other CA's, and consultants as required to resolve project issues in a timely and well-organized manner
  • Perform quality control throughout project life cycle
  • Participate in mandatory monthly CA meetings on topics including technology, best practices, lessons learned, and other relevant topics
  • Participate in CA and designated design studio periodic meetings as well as project team meetings.
Pre-Construction / Design:
  • Perform field verification of existing project conditions alone or with architects and other CAs as needed
  • Assist team with pre-construction specification and drawing quality control and constructability reviews leading up to "for construction documents" issues
  • Identify engineering coordination issues, unclear or absent information, code compliance concerns, or construction method quality and scheduling concerns
  • Participate in project hand-off from design to CA with Project Manager (PM) and Project Architect (PA)
  • Review project schedule, design intent, special features, and budget along with client expectations.
Construction Administration:
  • Assist team in maintaining MPS record set documents, including filing, organization, updating with revisions and request for information (RFI) responses, etc
  • Monitor project for construction document and reoccurring client standards compliance
  • Assist team with issuance of document revisions prepared by designers
  • Issue revisions to project team, file, and record in record documents
  • Process shop drawings and submittals promptly to ensure adequate time for review
  • Travel as required to project sites for site visits and project meetings
  • Prepare field observation reports, including photographs, to document each site visit. Document all conversations and instructions for distribution as applicable. (reviewed by PM, PA, or CA I prior to issue
  • Attend Owner/Architect/Construction (OAC) meetings with PM, PA, and CA. Record accurate meeting minutes for review and distribution by PM, PA, and CA I
  • Assist team to promptly close action items generated during OAC meetings
  • Serve as liaison between owner(s) and contractor(s)
  • Assist with generation and issuance of punch-lists
  • Receive, review, and distribute third party and special inspections test reports. Record deficiencies in log for tracking of correction.
Financial:
  • Review change order requests promptly and provide recommendations to PM, PA, or CA I for processing to owner / client.
  • Forward and track engineering scope change order requests to consultants
  • Review payment applications. (PM, PA, or CA I to certify)
Closing:
  • Review closeout documents as directed and provide comments to PM, PA, or CA I for response to contract with required corrections or needed additional information
  • Includes as-builts, Operations and Maintenance manuals (O&Ms), warranties, attic stock transmittals, financial, and lien release
  • Facilitate GC financial closeout is completed in a timely manner, but only after all other closeout activities have been completed
  • Participate in project team post construction closeout, including lessons learned discussion
  • Perform post-construction services and investigations as needed.
Requirements:
  • Bachelor's / Associate degree in construction science and/or management, architecture, engineering, or related field
  • 3-5 years combined experience in construction administration and/or architecture
  • Previous experience in an architecture, engineering, or construction industry firm
  • Proficiency with Microsoft Office Suite
  • Ability to read and understand plan documents
  • Understanding of building technology fundamentals
  • Excellent time management skills
  • Ability to effectively and confidently prioritize and execute tasks with many competing priorities
  • Ability to absorb new ideas and concepts quickly
  • Clear verbal and written communication skills
  • Strong attention to detail
  • Exceptional organizational and follow-through skills
  • Self-motivated and ability to work independently
  • Ability to work collaboratively as part of a team
  • Demonstrated cultural awareness and sensitivity
Preferred Qualifications:
  • Experience with Bluebeam PDF Revu
  • Experience with Newforma Project Center
  • Experience with Plangrid document management system

Location: Charleston, SC

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to grasp objects; reach with hands and arms; balance, stop, kneel, or crouch; speak or listen.

The employee must occasionally lift and/or carry up to 25 pounds.

Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Workplace Environment:

Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

While performing the duties of this job, the employee may occasionally be exposed to hazardous working conditions in conjunction with construction site visits.

The noise level in the construction zone may be loud.

While performing the duties of this job in the office work environment, the employee will not be exposed to hazardous working conditions.

The noise level in the office work environment is usually moderate.

Equal Employment Opportunity:

McMillan Pazdan Smith Architecture provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex (including pregnancy, sexual orientation or gender identity), national origin, age (40 or older), disability or genetics.

In addition to federal law requirements, McMillan Pazdan Smith Architecture complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.

This policy applies to all terms and conditions of employment.

Applicant Rights:

Applicants also have rights under the following Federal Employment Laws:

Family and Medical Leave Act (FMLA), Equal Employment Opportunity (EEO), Employee Polygraph Protection Act (EPPA).

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