Legal Support Assistant

6 days ago

Oklahoma City, Oklahoma, United States GableGotwals Full time
Firm Overview

GableGotwals is a leading full-service law firm with a strong presence in Oklahoma and Texas. With a diverse client base across the nation and global connections, we provide high-quality legal services to Fortune 500 corporations, privately owned companies, entrepreneurs, foundations, and individuals.

We are recognized for our exceptional legal expertise, with attorneys and professionals who have been honored by Benchmark Litigation, Chambers USA, Best Lawyers in America, Oklahoma Super Lawyers, and various bar associations. Our firm is committed to excellence, integrity, collaboration, and support, as reflected in our mission and values.

Job Summary

The Legal Support Runner plays a vital role in our Firm's operations, ensuring seamless office management and administrative tasks. This position involves delivering legal documents, filing paperwork, and conducting other administrative duties. The successful candidate will possess strong organizational and communication skills, with the ability to work independently or as part of a team.

Key Responsibilities
  • Deliver and file documents in various courts and agencies, including courtesy copies to Judges and Magistrate Judges
  • Assist in preparing for major mailings, filings, and closings by making photocopies, scanning images, organizing materials, and other tasks
  • Perform deliveries and pick-ups from local clients, businesses, and law firms
  • Ensure timely sorting and distribution of mail, document deliveries, and packages throughout the Firm
  • Perform mail runs to pick up USPS from the post office and drop off certified mail/USPS/FedEx/UPS
  • Maintain supplies by checking stock and ordering inventory as needed
  • Unload, unpack, and stock supplies, snacks, and other office items
  • Move furniture, heavy items, client files, and other office equipment
  • Monitor food requests and make deliveries as needed
  • Provide back-up support for the receptionist and imaging department
  • Assist with special projects and other duties as required
Requirements
  • High school diploma plus two years of relevant work experience
  • Ability to represent the Firm in a positive, professional manner
  • Clear and effective communication and strong people skills
  • Able to work independently or as part of a team
  • Strong diligence with great emphasis on accuracy and quality
  • Prioritize tasks and provide support and response to requests on time
  • Operate standard office equipment
  • Proficient in Outlook, Microsoft Office Word, and Excel
  • Ability to lift and move furniture, boxes, and other miscellaneous office items
  • Prioritize and oversee multiple rush requests to meet deadlines
  • Must possess a valid driver's license
Physical Demands

The employee will be required to read from hard-copy paper and computer screen, sit, talk, hear, use wrists, hands, and fingers repetitively to type, write, operate computer and other office equipment/machinery, handle and grasp paper and other office objects. Additionally, the person in this position will be moving about our multi-floor office to deliver packages, mail and interoffice deliveries, use office machinery, etc., strenuous physical work; bending, lifting, pulling or pushing of items more than 50 lbs., and moving heavier objects, such as furniture and filing cabinets, as needed.

The Firm is an Equal Opportunity Employer, committed to diversity and inclusion. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, age, national origin, disability, sexual orientation, gender identity or expression, marital status, genetic information, protected veteran status, or other factors protected by law.

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