Administrative Services Associate

2 days ago

Falls Church, Virginia, United States HITT Contracting Full time
Job Title: Administrative Services Associate

We are seeking a highly organized and detail-oriented Administrative Services Associate to join our team at HITT Contracting, Inc.

Job Summary:

The Administrative Services Associate will provide administrative support to our Headquarters, Co|Lab, and The Shed teams, ensuring seamless execution of catering and concierge services. This role requires exceptional hospitality and customer service skills, a collaborative team player attitude, and a strong attention to detail.

Responsibilities:
  • Catering and Concierge Service:
    • Execute catering requests as assigned by the Office Manager
    • Coordinate with the Office Manager the details regarding logistics for large catering events
    • Manage linens for events, which includes dressing tables as needed, removing linens, washing, drying, and storing
    • Set up food and ensure that conference rooms are properly organized to host requested events
    • Request support from the Facilities Manager if specific furniture arrangements are necessary for event spaces
    • Communicate with the event organizer to ensure that all details are covered for an exceptional event experience
    • Coordinate with the Facilities Manager to request support for pick up or delivery of catering items as needed
    • Maintain pantry operations, which includes restocking, and servicing coffee brewers as needed
    • Coordinate with the Office Manager to support internal events as requested by our Events team and the Team Member Engagement team
    • Collaborate with Administrators in preparing promotional items needed for events and marketing requests
    • Purchase catering supplies as needed to maintain inventory in the catering closet and additional supplies needed for event support
    • Set up beverages for catered events, which includes collecting the coolers from our Warehouse, filling them with ice and beverages, emptying the coolers post-event, cleaning them, returning them to our Warehouse, and performing an inventory of the beverages returned for cost-transferring
    • Book conference rooms set-up time before the event and after the event for breakdown
  • Administrative Support:
    • In collaboration with the Office Manager, install and remove office and cubicle signatures for new hires or relocations, and report to the Office Manager any discrepancies found between the physical layout and electronic version on Staff map
    • Pull information from the New Hire Onboarding report and prepare PPE needed for local and regional new hires
    • Collect and prepare the shipment of PPE to regional new hires, ensure that items are shipped timely to guarantee arrival before orientation day, and communicate with the regional office administrator about the shipment of such packages for tracking purposes
    • Update New Hire Onboarding tracker to ensure timely completion of PPE shipments and signature installations/removals at offices/cubes upon hire/departure dates
Qualifications:
  • A high school degree is required
  • Proficiency in Microsoft Office, especially Word and Outlook, is required
  • Knowledge of basic clerical and administrative procedures is required
  • Knowledge of customer service principles and practices
  • Basic reading and writing skills
  • Excellent verbal communication skills

This position is fully on-site and is not eligible for remote work.

HITT Contracting, Inc. is committed to creating a diverse and inclusive environment. We are proud to be an Equal Opportunity and Affirmative Action Employer providing opportunities to all employees and applicants without regard to race, sex, national origin, religion, age, disability, veteran status, genetic information, sexual orientation, gender identity, and any other protected status in accordance with applicable law.

Women, minorities, individuals with disabilities, veterans, and LGBTQ+ individuals are encouraged to apply.

HITT Contracting, Inc. promotes a drug-free workplace.

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