Administrative Assistant

2 weeks ago


Douglasville, Georgia, United States City Of Douglasville Full time
Job Summary

This position is responsible for providing administrative support to the City of Douglasville. The successful candidate will be responsible for handling incoming inquiries, maintaining files, and performing various administrative tasks.

Key Responsibilities
  • Handles incoming messages and inquiries, and routes them to the appropriate personnel.
  • Maintains manual and computer files, and ensures accurate and up-to-date information.
  • Provides general clerical and secretarial assistance to the administration of the department.
  • Collects fines from warrants, and maintains confidential documents and reports.
  • Files correspondence and other documents, and processes logs and reports.
  • Assists courts and records division, and runs criminal and driver history reports.
  • Monitors GCIC hits and messages, and performs other related duties as required.
Requirements
  • Requires High School diploma or equivalent, and six (6) months of secretarial or general administrative work experience.
  • Knowledge of all City departments, their functions, and contact information.
  • Knowledge of departmental policies and procedures.
  • Skill in operating modern office equipment, and in oral and written communications.
  • Ability to handle multiple interruptions and adjustments to priorities throughout the day.
  • Ability to multitask, and to use tact and courteousness in dealing with the general public.
Certifications and Licenses

Requires GCIC Certification.

Work Environment

The work is sedentary, and requires fingering, grasping, handling, hearing, mental acuity, reaching, repetitive motion, speaking, talking, and visual acuity.



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