Administrative Support Specialist for Engineering Operations

2 weeks ago


Miami, United States Mandarin Oriental, Miami Full time
Job Overview

The Mandarin Oriental, Miami is seeking an experienced Administrative Assistant to support the Engineering Department. This role is responsible for providing daily administrative assistance and ensuring the smooth operation of the hotel's engineering functions.

Job Summary

This Administrative Assistant position will be responsible for a variety of tasks including responding to guest requests, scheduling contractor visits, creating purchase orders, and liaising with the Accounting Department to ensure timely payment of invoices.

Main Responsibilities
  • Respond to guest requests for engineering services in a professional and timely manner.
  • Schedule contractor visits and ensure that all necessary information is provided.
  • Create purchase orders and manage inventory levels to prevent overstocking or understocking.
  • Liaise with the Accounting Department to ensure that all invoices are paid in a timely manner.
  • Support the Director of Engineering and Assistant Director of Engineering in the Hotel Safe & Sound program to ensure compliance with safety regulations.
  • Update records and inspection documents as required.
Requirements
  • Bachelor's degree in Business Administration or related field.
  • A minimum of 1-2 years' experience in a hotel setting, preferably in a similar role.
  • Strong organizational skills, with the ability to prioritize tasks and meet deadlines.
  • Excellent communication and interpersonal skills, with the ability to work effectively with staff at all levels.
  • Proficient in Microsoft Office Suite, particularly Word, Excel, and Outlook.
  • Familiarity with Computerized Maintenance Management Systems (CMMS) and HOTSOS preferred.
Benefits
  • Competitive salary: $45,000 - $55,000 per year, depending on experience.
  • Comprehensive benefits package, including medical, dental, and vision insurance.
  • 401(k) retirement plan with company match.
  • Generous paid time off policy.


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