Office Administrator

6 days ago


St Simons Island, Georgia, United States COASTAL GEORGIA HISTORICAL SOCIETY Full time
Job Summary

The Coastal Georgia Historical Society is seeking a highly organized and detail-oriented Office Manager to oversee the daily operations of our office, facilities, and grounds. As a key member of our team, you will provide administrative support, manage office supplies, and ensure the smooth functioning of our facilities.

Key Responsibilities
  • Administrative Support
    • Manage the daily operations of the office, including scheduling appointments and coordinating meetings
    • Maintain office supplies and equipment inventory, and replenish general supplies as needed
    • Evaluate and coordinate any IT needs or repairs to computers or phone systems
    • Maintain the calendar in Outlook
    • Field phone calls regarding programs, membership, and general questions
    • Compile the packet for the Board of Directors meetings
    • Prepare Minutes from Board Meetings
    • Assist with special events as needed
  • Bookkeeping and Accounting
    • Utilize QuickBooks to maintain the financial records of The Society
    • Daily input of payables and receivables
    • Pays vendors on a weekly basis
    • Goes to the bank and post office twice a week to make deposits and collect mail
    • Annual Budget creation and collaboration with each department for accurate projection
    • Works with the CPA to help them produce accurate and timely financials for the Board of Directors
    • Works with the auditor annually to provide necessary items for the Audit Report
    • Ensures biweekly payroll is accurate before submitting it to the Director for approval
  • Facilities Maintenance
    • Ensures that all facilities, equipment, and utilities are in good working order. Assists with coordination of repairs.
    • Schedules routine maintenance on larger facility systems, i.e., fire system, a/c systems, electrical systems. Serves as point of contact for maintenance vendors
    • Oversees landscapers and cleaning crew to ensure that grounds and buildings are being cleaned and cared for properly
Requirements
  • Proficiency with QuickBooks
  • Proficiency in Microsoft Office Suite
  • Proven experience in office management or a similar role
  • Excellent organizational and multitasking abilities
  • Strong communication skills
  • Knowledge of budgeting principles
  • Degree in Accounting or Business a plus
Benefits
  • 401(k)
  • Paid time off
  • Parental leave
Work Schedule
  • 8-hour shifts, Mon-Fri
Work Location
  • In person


  • St. Simons Island, Georgia, United States COASTAL GEORGIA HISTORICAL SOCIETY Full time

    Job SummaryThe Coastal Georgia Historical Society is seeking a highly organized and detail-oriented Office Manager to oversee the daily operations of our office, facilities, and grounds. As a key member of our team, you will provide administrative support, manage office supplies, and ensure the smooth functioning of our facilities.Key...

  • Operations Manager

    6 days ago


    St. Simons Island, Georgia, United States COASTAL GEORGIA HISTORICAL SOCIETY Full time

    Job SummaryThe Coastal Georgia Historical Society is seeking a highly organized and detail-oriented Office Manager to oversee the daily operations of our office, facilities, and grounds. As a key member of our team, you will provide administrative support, manage our facilities, and ensure the smooth operation of our office.Key ResponsibilitiesAdministrative...


  • St. Simons Island, Georgia, United States CHSGa Full time

    Become a part of our dedicated team at CHSGa - where your contributions are acknowledged, appreciated, and rewarded for the essential role you play in patient care. You will be supported by a robust team and leadership that values your well-being both professionally and personally. Here, you can pursue your passion in a non-profit, mission-oriented...


  • St. Simons Island, Georgia, United States League of Southeastern Credit Unions Full time

    Position OverviewThe League of Southeastern Credit Unions & Affiliates is seeking a dedicated full-time Member Relations Specialist to join our Member Engagement Team. Are you a proactive professional who enjoys travel and enhancing member relations? Do you have a knack for problem-solving and adapting swiftly to provide effective solutions? If you thrive in...


  • St. Simons Island, Georgia, United States League of Southeastern Credit Unions Full time

    Position OverviewThe League of Southeastern Credit Unions & Affiliates is seeking a dedicated full-time Client Engagement Specialist to join our dynamic Member Engagement Team. Are you a proactive individual who enjoys travel and fostering member relationships? Do you have a knack for problem-solving and can quickly adapt to provide effective solutions? If...


  • St. Marys, Georgia, United States City of St Marys Full time

    Grant Management and Compliance OfficerSALARY: $61,839- $76,211 DOQPOSITION SUMMARYThis role focuses on the oversight of grant proposals and the management of financial resources associated with grants for the City of St Marys, ensuring adherence to established accounting standards.KEY RESPONSIBILITIES: Monitor grant schedules, submissions, and outcomes;...


  • St. Marys, Georgia, United States City of St Marys Full time

    Job SummaryWe are seeking a highly skilled and dedicated Police Officer II to join our team at the City of St. Marys. As a key member of our public safety department, you will be responsible for protecting life and property, preventing the commission of crimes, and preserving peace in our community.Key ResponsibilitiesPerform law enforcement work to protect...


  • St. Marys, Georgia, United States City of St Marys Full time

    Job SummaryWe are seeking a highly skilled and dedicated Public Safety Professional to join our team as a School Resource Officer. This is a unique opportunity to make a positive impact on the community and provide critical support to local schools.Key ResponsibilitiesProvide security and law enforcement services to assigned schools, ensuring a safe and...


  • St. Marys, Georgia, United States Otterbein SeniorLife Full time

    Position OverviewOtterbein SeniorLife is a dynamic, faith-oriented, not-for-profit organization dedicated to serving older adults across Ohio and Indiana. We are currently seeking a full-time Executive Director.At Otterbein, our staff are not merely employees; they are partners in care. We are united in our mission to provide person-centered care that...


  • St. Marys, Georgia, United States Radiant Ventures Full time

    Radiant Ventures is seeking a highly skilled Administrative Assistant to join our Service department. As a key member of our team, you will be responsible for providing exceptional support to our customers and internal stakeholders.Your Key Responsibilities:Manage and maintain accurate records in our ERP systemPerform a range of administrative tasks to...


  • St. Marys, Georgia, United States Penn Highlands Healthcare Full time

    Join the Team at Penn Highlands Healthcare, a distinguished provider in healthcare excellence and employee engagement. We are in search of a committed Healthcare Customer Service Specialist to enhance our team. In this pivotal role, you will ensure that patients receive timely and effective care. Your duties will encompass managing office operations,...


  • St. Marys, Georgia, United States Penn Highlands Healthcare Full time

    Penn Highlands Healthcare is a leading healthcare provider that values excellence in patient care. As an Ophthalmic Assistant, you will play a vital role in supporting our physicians and contributing to the development, implementation, and evaluation of patient care in our office.Key Responsibilities:Coordinate patient care with other healthcare services or...


  • St. Marys, Georgia, United States Marriott Full time

    Job SummaryAs a strategic business leader, you will oversee property operations and act as General Manager in your absence. Your areas of responsibility will include Front Office, Retail/Gift Shops, Recreation/Fitness Center, Housekeeping, Security/Loss Prevention, Engineering/Maintenance, Food and Beverage/Culinary, and Event Management. You will work...


  • St. Marys, Georgia, United States PruittHealth Full time

    Job SummaryThe Maintenance Supervisor assumes administrative authority, responsibility, and accountability to maintain the facility's physical plant and essential mechanical and electrical equipment in a safe operating condition.Key ResponsibilitiesCollects, reviews, and prioritizes maintenance requisitions from all units and departments.Reviews information,...


  • St. Marys, Georgia, United States City of St Marys Full time

    Grant Management and Oversight CoordinatorSALARY: $61,839- $76,211 DOQPOSITION SUMMARYThis role focuses on the administration of grant proposals and the supervision of financial management related to grants for the City of St Marys, ensuring adherence to established accounting standards.KEY RESPONSIBILITIES: Monitor grant schedules, submissions, and...


  • St. Marys, Georgia, United States City of St Marys Full time

    Grant Management and Development CoordinatorSALARY: $61,839- $76,211 DOQPOSITION OVERVIEWThis role is responsible for overseeing the grant application process and managing the financial components of grants for the City of St Marys, ensuring adherence to established accounting standards.KEY RESPONSIBILITIES:Monitor grant schedules, submissions, and required...


  • St. Marys, Georgia, United States Grand Lake Health System Full time

    Work SchedulePart-Time - 3 p.m. to 11:30 p.m.40 hours scheduled bi-weeklyKey ResponsibilitiesOperates under the guidance of the Coordinator and/or Unit Leader.The Technician is tasked with executing cleaning operations in administrative offices, patient care zones, communal spaces, and storage areas, ensuring the appropriate disposal of both general and...

  • Senior Desktop Analyst

    2 months ago


    St. Marys, Georgia, United States Cayuse Holdings Full time

    *Overview**About the Company:* Cayuse Commercial Services (CCS) delivers fresh solutions to business challenges in the technology and business services environment. Services available are application development, business process outsourcing, data services, and professional services. Cayuse helps clients to achieve impactful outcomes such as improved...

  • Professional Driver

    3 months ago


    St. Marys, Georgia, United States The Cigna Group Full time

    The job profile for this position is Driver, which is a Band 2 Professional Career Track Role.Excited to grow your career?We value our talented employees, and whenever possible strive to help one of our associates grow professionally before recruiting new talent to our open positions. If you think the open position you see is right for you, we encourage you...


  • St. Marys, Georgia, United States ATN International Full time

    ATN InternationalJob Title Regional Retail Sales ManagerDepartment SalesLocation USVIReports to Grade:Job CodeType of position:Full-time Part-time Non-Union UnionHours 40 / week Exempt Non-exemptJOB SUMMARYAt Viya, the leading telecommunications provider in the U.S.Virgin Islands, we are committed to providing exceptional connectivity and entertainment...