Billing Coordinator

2 weeks ago


Chesapeake, Virginia, United States Engine Systems Inc Full time
Job Summary

Engine Systems Inc is seeking a highly skilled Billing Coordinator to join our team in Chesapeake, VA. As a key member of our accounting department, you will be responsible for all aspects of Service, Parts, Credit, Warranty and Core Billing process. This includes labor entry into Oracle, tracking vacation and sick leave, and assisting with Sales Tax monitoring, invoicing, and tax credits. You will also be responsible for auditing WIP Pending and Interface table, corresponding with customers regarding purchase orders, collections, invoicing issues, sales tax, etc. Additionally, you will ensure that intercompany paperwork is forwarded to respective divisions timely, maintain office supplies and equipment, review and approve office expenditures and employee expense reports in Oracle, and perform HR functions for the location as requested.

Responsibilities
  • Responsible for all aspects of Service, Parts, Credit, Warranty and Core Billing process.
  • Responsible for labor entry into Oracle and track vacation and sick leave.
  • Assist with Sales Tax monitoring, invoicing, and tax credits.
  • Audit WIP Pending and Interface table.
  • Correspond with customers regarding purchase orders, collections, invoicing issues, sales tax, etc.
  • Responsible for insuring that intercompany paperwork is forwarded to respective divisions timely.
  • Maintain office, supplies and equipment, if applicable.
  • Review and approve office expenditures and if applicable, employee expense reports in Oracle.
  • Review and approve freight bills & accounts payable invoices for office, overhead and non-purchasing related cost.
  • Responsible for company petty cash checkbook, petty cash, reporting and reconciliation (if applicable).
  • Perform HR functions for location as requested.
  • Process credit card transactions as required for orders and submit reports to AR.
  • Perform all receptionist duties.
  • Maintain and distribute on-call list with the answering service (if applicable).
  • Maintain keys to building & offices and code activation/termination with Security company (if applicable).
  • Other duties as assigned.

Requirements
  • PC Knowledge (Windows/Excel/Word/Power Point) Oracle experience preferred.
  • Strong written and verbal communication skills.
  • Self-motivated and multi-task oriented.
  • Requires a high school diploma or its equivalent with 2-5 years of experience in the field or related area.


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