Executive Assistant

3 weeks ago

Tarrytown, New York, United States ENT And Allergy Associates Full time
Job Summary

ENT and Allergy Associates, LLP is seeking a highly skilled and experienced Executive Assistant to provide administrative support to our C-suite executives. The ideal candidate will possess exceptional organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities
  • Provide high-level administrative support to multiple C-suite executives, including calendar management, travel arrangements, and appointment scheduling.
  • Serve as the primary point of contact for internal and external stakeholders, demonstrating professionalism and exceptional communication skills.
  • Prepare and edit correspondence, presentations, reports, and other documents on behalf of the C-suite executives.
  • Conduct research and compile data as needed to support decision-making processes and strategic initiatives.
  • Coordinate and prioritize incoming requests, emails, and phone calls, ensuring timely responses and follow-up actions.
  • Plan and coordinate executive meetings and monthly board meetings, including agenda creation, meeting logistics, and preparation of meeting materials.
  • Anticipate the needs of the C-suite executives and proactively address any administrative challenges or issues.
  • Collaborate with other members of the administrative team to ensure seamless coordination and support across the organization.
  • Handle confidential information with discretion and professionalism, maintaining the highest standards of confidentiality and integrity.
Requirements
  • Bachelor's degree strongly preferred, or equivalent combination of education and experience.
  • Proven experience providing executive-level support to C-suite executives in a fast-paced environment.
  • Exceptional organizational skills and the ability to prioritize and manage multiple tasks simultaneously.
  • Strong attention to detail and the ability to produce high-quality work with accuracy and efficiency.
  • Excellent written and verbal communication skills, with the ability to interact professionally with individuals at all levels of the organization.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
  • Ability to maintain confidentiality and handle sensitive information with discretion and professionalism.
  • Flexibility and adaptability to changing priorities and deadlines.
  • Strong problem-solving skills and the ability to anticipate needs and proactively address issues.
About ENT and Allergy Associates, LLP

ENT and Allergy Associates, LLP is the largest and most comprehensive ear, nose, throat, allergy, and audiology practice in the nation, with 55 offices and over 220 physicians. Each ENT and Allergy Associates clinical location provides access to a full complement of services, including general adult and pediatric ENT, voice and swallowing, facial plastics and reconstructive surgery, disorders of the inner ear and dizziness, asthma, clinical immunology, diagnostic audiology, hearing aid dispensing, sleep, and CT services.

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