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Administrative Coordinator

2 months ago

Orange, California, United States University Of California Irvine Full time
About Us

University of California, Irvine (UCI) Health stands as the clinical arm of the University of California, Irvine, and is recognized as the sole academic health system in Orange County. UCI Health encompasses its primary campus, UCI Medical Center, a 459-bed acute care facility located in Orange, California, along with four additional hospitals and a network of affiliated physicians across Orange and Los Angeles counties, in addition to various outpatient care centers throughout the region. For 23 consecutive years, UCI Medical Center has been acknowledged among America's Best Hospitals by U.S. News & World Report, offering tertiary and quaternary care. It is home to Orange County's only National Cancer Institute-designated comprehensive cancer center, a high-risk perinatal/neonatal program, and an American College of Surgeons-verified Level I adult and Level II pediatric trauma center, as well as a gold level geriatric emergency department and a regional burn center. UCI Health serves a diverse population of nearly 4 million residents in Orange County, western Riverside County, and southeast Los Angeles County.

To discover more about UCI Health, please visit our website.

Your Responsibilities

Position Overview:

The role involves providing comprehensive administrative assistance to the PeriOperative Services team, acting as a key communication hub and departmental liaison concerning Main OR operations and activities. Key responsibilities include: managing basic reception duties, handling phone inquiries, typing, filing, and facilitating surgery scheduling by coordinating with clinical staff and vendors, as well as securing necessary patient and financial clearances. The position also entails maintaining daily staff schedules, organizing meetings and events, generating reports, and tracking OR patient records and documentation.

Essential Qualifications for Success

Compensation and Benefits:

UCI Health offers a comprehensive benefits package designed to enhance your employment experience. Benefits may include medical insurance, sick leave, vacation time, retirement savings plans, and access to various discounts and perks. Please refer to our benefits page for more information on our compensation practices.

Required Qualifications:
  • Proven skills, knowledge, and abilities essential for effective job performance.
  • A minimum of two years of prior experience in an administrative office setting.
  • Demonstrated proficiency in MS Office applications (Word, Excel, Outlook).
  • Ability to manage multiple projects simultaneously while maintaining an appropriate work pace.
  • Flexibility and capability to thrive in a fast-paced, ever-evolving environment.
  • Strong interpersonal skills to establish and maintain effective working relationships across the Health System.
  • Clear and concise communication skills.
  • Ability to handle stressful situations and individuals with professionalism and composure.
Preferred Qualifications:
  • Experience in an administrative role within a healthcare setting.
Employment Conditions:

UCI is committed to ensuring a safe and healthy environment for its community. All candidates who accept an employment offer must comply with the following conditions:
  • Background Check and Live Scan.
  • Legal Right to Work in the United States.
  • Compliance with Vaccination Policies.
  • Adherence to Smoking and Tobacco Policy.
  • Commitment to a Drug-Free Environment.
Additional conditions may apply based on specific business unit or job requirements.

Equal Opportunity Statement:

The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.

UCI is dedicated to attracting and retaining a diverse workforce and values unique experiences, perspectives, and identities. Together, we strive to foster inclusive, equitable, and welcoming working and learning environments.

UCI provides reasonable accommodations for applicants with disabilities upon request.