Healthcare Administrative Assistant

2 weeks ago


Poughkeepsie, New York, United States Family Services Inc. Full time
Job Overview

Position: Medical Receptionist

Compensation: $17.00 per hour

Reporting To: Office Manager

Employment Type: Full-Time, Non-Exempt, 40 hours per week

Work Schedule: Monday to Friday, 8:30 AM - 5:30 PM, with one late shift on either Tuesday or Thursday until 7:00 PM

Role Summary:

  • The Medical Receptionist plays a vital role in providing administrative support within a behavioral health facility.
  • Responsibilities include welcoming clients and visitors, managing appointment scheduling both in-person and virtually, making reminder calls, processing payments, and handling incoming calls while ensuring documentation is systematically organized.
  • Perform a variety of routine clerical tasks such as filing, photocopying, faxing, maintaining office supplies, and sorting and distributing mail.
  • Additional duties may be assigned as necessary.

Qualifications:

  • High school diploma or equivalent required.
  • Minimum of one year of full-time clerical experience or completion of a clerical training program with an internship component.

Employee Benefits:

  • Comprehensive medical, dental, and vision insurance.
  • 403(b) retirement plan with employer matching up to 5%.
  • Generous paid time off including vacation, holidays, sick leave, and personal days.
  • Access to a Compassionate Leave Program for donating or receiving unused time off.
  • Group term life and long-term disability insurance options.
  • Supplemental life insurance and accidental death and dismemberment coverage available.
  • Additional insurance options through Aflac.
  • Employee assistance program (EAP) for personal support.
  • Pet insurance coverage offered.

Organizational Mission:

Family Services is dedicated to connecting individuals with the support they need, enhancing their lives and communities, and fostering a safer, stronger Hudson Valley.

Core Values:

  • Compassion: Demonstrating empathy and understanding.
  • Integrity: Upholding honesty and reliability.
  • Hope: Fostering belief in the resilience of the human spirit.
  • Diversity: Celebrating a community rich in varied strengths.
  • Respect: Treating everyone with dignity and without judgment.
  • Community: Acknowledging the importance of diverse perspectives.
  • Justice: Advocating for social and economic equity.
  • Quality: Striving for excellence in all endeavors.

Key Responsibilities:

  • Primary duties include managing client check-ins and check-outs.
  • Conduct reminder calls for upcoming appointments.
  • Perform accurate data entry and reception tasks, including providing information about clinic procedures, collecting fees, and taking detailed messages.
  • Maintain accurate records of daily fee collections, including service fees and copays.
  • Review documents for completeness and compliance with established standards.
  • Organize and file materials in accordance with guidelines.
  • Keep track of time and benefit usage, as well as employee training records.
  • Adhere to privacy practices and HIPAA regulations to ensure client confidentiality.
  • Support fellow Office Specialists in completing daily tasks.

Required Skills:

  • Proficient in grammar, spelling, and punctuation to ensure accuracy in correspondence and reports.
  • Familiarity with word processing and database management software.
  • Understanding of office practices for effective interaction with staff and the public.
  • Basic arithmetic skills for verifying calculations.
  • Ability to operate office equipment efficiently.
  • Capacity to learn and adhere to established procedures.
  • Skill in providing basic information and guidance to clients and the public.
  • Ability to collect and document fees accurately.
  • Strong interpersonal skills to foster collaborative relationships with clinical and clerical staff.

Additional Requirements:

  • Personal attributes necessary for fulfilling job responsibilities.
  • Physical condition suitable for the demands of the role.

Family Services, Inc. is committed to creating a diverse workforce and is an equal opportunity employer. We adhere to all applicable laws prohibiting discrimination in hiring and employment practices.



  • Poughkeepsie, New York, United States Family Services Inc. Full time

    Job OverviewPosition: Medical ReceptionistCompensation: $17.00 per hourReporting To: Office ManagerEmployment Type: Full-Time, Non-Exempt, 40 hours per weekWork Schedule: Monday to Friday, 8:30 AM - 5:30 PM, with one late shift on either Tuesday or Thursday until 7:00 PM Role Summary:The Medical Receptionist plays a crucial role in providing administrative...


  • Poughkeepsie, New York, United States Family Services Inc. Full time

    Job OverviewPosition: Medical ReceptionistCompensation: $17.00 per hourReporting To: Office ManagerEmployment Type: Full-Time, Non-Exempt, 40 hours per weekWork Schedule: Monday to Friday, 8:30 AM - 5:30 PM, with one late shift on either Tuesday or Thursday until 7:00 PM Role Summary:The Medical Receptionist plays a crucial role in providing administrative...


  • Poughkeepsie, New York, United States Nuvance Health Full time

    About the RoleNuvance Health is seeking a skilled Nurse Supervisor to join our team in a clinical leadership position. As a key member of our nursing department, you will be responsible for ensuring high-quality patient care and maintaining smooth hospital operations.Key ResponsibilitiesUtilize management principles, philosophies, and policies to ensure...


  • Poughkeepsie, New York, United States CareerNation Full time

    POSITION SUMMARY:CareerNation is looking for a committed Clinical Medical Assistant to support a prominent network of healthcare providers. This role provides a robust benefits package along with avenues for professional advancement.Key Responsibilities:Perform patient evaluations and deliver hands-on careAssist in clinical tasks and implement treatment...


  • Poughkeepsie, New York, United States Premier Medical Group Full time

    Position Overview: The role of a Medical Assistant involves direct interaction with patients, requiring strong analytical skills and the ability to resolve issues effectively. This position collaborates closely with Physicians, Nursing Staff, and Administrative Personnel to deliver exceptional clinical support, ensuring that all patients receive high-quality...


  • Poughkeepsie, New York, United States Elevate Health Associates Full time

    Job OverviewPosition: Office Assistant for a Multi-Specialty Healthcare PracticeRole Summary: We are looking for a dedicated and skilled Office Assistant to become a vital member of our multi-specialty healthcare practice. This position is essential for maintaining the operational efficiency of our office, supporting our medical professionals, and delivering...


  • Poughkeepsie, New York, United States Nuvance Health Full time

    Position OverviewWe are seeking a dedicated and skilled individual to join our team as a Healthcare Support Specialist. This role is essential in providing quality assistance within our medical practice.Key Responsibilities:Assist healthcare professionals in delivering patient care.Perform administrative tasks to ensure smooth operations.Maintain patient...


  • Poughkeepsie, New York, United States FirstCare Medical Center Full time

    Position OverviewThis is a full-time position for a Healthcare Support Specialist. Please note that this role is not administrative in nature. Candidates without prior medical assistance experience, including conducting patient histories, measuring vital signs, and performing routine laboratory tests, need not apply.For experienced Healthcare Support...


  • Poughkeepsie, New York, United States Nuvance Health Full time

    Job OverviewPosition SummaryNuvance Health is a prominent healthcare provider with a network of hospitals and outpatient facilities, offering a wide range of services to meet the needs of our diverse patient population.Role Responsibilities:The Nurse Supervisor plays a critical role in ensuring the delivery of high-quality patient care by applying management...


  • Poughkeepsie, New York, United States PRN Healthcare Services Full time

    Job SummaryPRN Healthcare Services is seeking a skilled Operating Room Registered Nurse to join our team of healthcare professionals. As a travel nurse, you will have the opportunity to work in a dynamic and fast-paced environment, providing high-quality patient care and collaborating with a multidisciplinary team.Key ResponsibilitiesProvide direct patient...

  • Healthcare Technician

    2 weeks ago


    Poughkeepsie, New York, United States Nuvance Health Full time

    Job OverviewPosition SummaryAs a Specialty Technician, you will engage in essential patient care tasks and supportive services under the direct oversight of a Registered Nurse. Your role is vital in addressing the personal, physical, and emotional requirements of patients across various age groups, including neonates, children, adolescents, adults, and...


  • Poughkeepsie, New York, United States Madison Approach Full time

    Job OverviewJoin a Leading Healthcare ProviderAre you seeking a rewarding role within a respected healthcare organization? We are currently offering a long-term temporary position that may lead to permanent employment with Madison Approach.Role SummaryAs a Patient Services Associate, you will be instrumental in the welcoming and admission process for...


  • Poughkeepsie, New York, United States Premier Medical Group Full time

    JOB DESCRIPTIONJOB TITLE: Healthcare Billing SpecialistDEPARTMENT/DIVISION: Billing DepartmentSTATUS: Full-time, Non-ExemptREPORTS TO: Billing ManagerPOSITION SUMMARY:The Healthcare Billing Specialist is tasked with the essential duty of processing daily charges across various medical specialties while ensuring the accuracy of coding for these...


  • Poughkeepsie, New York, United States Actalent Full time

    Position OverviewThe Healthcare Appointment Coordinator plays a crucial role in managing a substantial volume of incoming inquiries, both clinical and administrative, while ensuring exceptional customer service and a standard of resolving issues in a single interaction. This position involves organizing a diverse range of appointments for a large team of...


  • Poughkeepsie, New York, United States The Pines at Poughkeepsie Center for Nursing & Rehabilitation Full time

    Exciting Opportunity at The Pines at Poughkeepsie Center for Nursing & RehabilitationWe are currently in search of an Administrative Support Specialist to enhance our team at The Pines. As a recognized leader in healthcare, we provide a nurturing and collaborative work atmosphere where your skills and commitment will be appreciated. This entry-level role...


  • Poughkeepsie, New York, United States Nuvance Health Full time

    Job OverviewPosition SummaryAs a vital member of our healthcare team, the Specialty Technician is responsible for delivering essential patient care services and support under the direct supervision of a Registered Nurse. This role is crucial in addressing the personal, physical, and emotional needs of patients across various age groups, including neonates,...


  • Poughkeepsie, New York, United States Central Hudson Full time

    Benefits: Competitive salary package Comprehensive Medical, Dental, and Vision coverage 401(k) plan with generous company contributionsRetirement Savings Plan featuring significant company match Life and Travel Insurance Educational Assistance Wellness Reimbursement Program Paid Time Off and HolidaysRole Overview:The Administrative Coordinator plays a...


  • Poughkeepsie, New York, United States Vassar College Full time

    Position Overview The Administrative Coordinator plays a vital role in assisting the Dean of the College by managing various administrative tasks essential for the smooth operation of the office. Key Responsibilities Calendar Management: Oversee and coordinate the Dean's schedule, ensuring optimal time management and prioritization of commitments. ...


  • Poughkeepsie, New York, United States Astor Services Full time

    Job SummaryAstor Services is seeking a highly organized and detail-oriented Administrative Assistant to support our Early Education program. As a key member of our team, you will provide administrative support to our staff and ensure the smooth operation of our building.Key ResponsibilitiesProvide receptionist services, including answering phone calls,...


  • Poughkeepsie, New York, United States Astor Services Full time

    Position OverviewThe Administrative Coordinator plays a vital role in supporting the leadership team to ensure the office operates seamlessly and effectively. This position serves as a key representative of Astor Services, acting as the primary point of contact for parents, vendors, and staff.Key Responsibilities:Preparation of monthly and quarterly...