Executive Support Specialist
4 weeks ago
Ashurst Business Services Limited is a leading global law firm with a history spanning almost 200 years, and a clear strategy for our future growth. Our in-depth understanding of our clients and commitment to providing exceptional standards of service have seen us become a trusted adviser to local and global corporates, financial institutions, and governments in all areas of commercial law.
Job OverviewBased in our Los Angeles office, this role provides executive support to Partners and Associates in the LA and Austin offices via direct interaction and/or via our US HUB. The successful candidate will be responsible for providing administrative support, managing documents, and coordinating small client events.
Key Responsibilities- Document Management: Locate, file, and manage documents in our document management system.
- Administrative Support: Provide administrative support to Partners and Associates, including making minor amendments to documents, creating and amending documents from various formats, and managing the monthly billing process.
- Research and Client Intelligence: Conduct research and gather client intelligence to support pitches, marketing, events, briefing packs, and approaches.
- Event Coordination: Assist with the coordination of small client events, including arranging meeting facilities, resources, and amending materials or documents.
- Travel and Expenses: Make and manage travel arrangements and manage and submit expenses for Fee Earners.
- Office Administration: Support the Office Administrator with day-to-day tasks and activities, including liaising with building management, assisting with onboarding and IT requirements, and facilitating service, mail, stationery, and other needs for the LA and Austin offices.
- Minimum 4 to 6 years of office services experience in a professional services environment.
- Proactive in anticipating problems before they arise, initiating projects that provide improvements and long-term solutions.
- Ability to work independently, multi-task, and prioritize effectively.
- Strong detail orientation, time management, and problem-solving skills.
- Excellent written and verbal communication skills.
- Ability to manage multiple priorities and projects in a fast-paced environment.
- Ability to work co-operatively and flexibly with a varied team of people.
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