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Lease Administrator Position

1 month ago

Norwood Bronx NY USA, United States Lincoln Property Company Full time

Job Summary:

The Lease Administrator will work closely with the Property Management Staff to meet the needs of our portfolio accounts, tenants, and the building management office. This role requires strong organizational skills, attention to detail, and the ability to manage multiple projects under pressure.

Responsibilities:

  • Organize and code vendor invoices, coordinate review and approval, and distribute to Accounting for processing.
  • Mailing of checks to vendors and filing of check and vendor invoice back up.
  • Assist in vendor inquiries and set ups, review of property A/R and A/P, and preparation of closing reports to accounting.
  • Prepare monthly management fee invoices, review and confirmation of tenant charges report, and prepare tenant billing adjustments.
  • Coordinate tenant statements, check bank balances for tenant deposits, and research and apply cash receipts from tenants.
  • Abstract tenant leases and input lease information into the accounting system, complete vendor set ups, and maintain supplies for management and engineering teams.
  • Answer tenant questions, draft tenant letters and email communications, and coordinate building services on holidays.
  • Maintain certificate of insurance files for tenants, tracking dates and coverages, and assist in the coordination and execution of tenant events.

Requirements:

  • High school diploma required, accounting experience a plus, and commercial property management experience a plus.
  • Advanced communication skills, strong organizational skills, and attention to detail.
  • Ability to work efficiently as a team member, deal with coworkers and clients at all levels, and work independently.
  • Ability to occasionally work flexible hours, personable and friendly demeanor, and proficient knowledge of Microsoft Office.