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Lease Administrator
4 weeks ago
We are seeking a highly organized and detail-oriented Lease Administrator to join our team at Lincoln Property Company. As a Lease Administrator, you will be responsible for coordinating the day-to-day activities of the building management office, including vendor invoice management, tenant service coordination, and accounting support.
Key Responsibilities:
- Organize and code vendor invoices for review and approval by the General Manager and distribution to Accounting for processing.
- Mailing of checks to vendors and filing of check and vendor invoice backup in both online and physical files.
- Assist in vendor inquiries and set ups, as well as review of property A/R and A/P in preparation of closing reports to Accounting.
- Assist in preparation of monthly management fee invoices and review and confirmation of tenant charges report, approved by the General Manager and sent to Accounting.
- Assist in preparation of tenant billing adjustments and review and preparation of tenant statements, coordinating backup and distribution.
- Check bank balances for tenant deposits and research and apply cash receipts from tenants.
- Abstract tenant leases and input lease information into the accounting system and complete vendor set ups in the accounting system.
- Assist in compiling the monthly report and maintain supplies for management and engineering teams.
- Answer tenant questions via phone and email, draft tenant letters and email communications, and coordinate building services on holidays.
- Maintain certificate of insurance files for tenants, tracking dates and coverages, and maintain lease files, creating new files as needed.
- Assist in the coordination and execution of tenant events.
Requirements:
- High school diploma required.
- Accounting experience a plus.
- Commercial property management experience a plus.
- Advanced communication skills, both oral and written.
- Strong organizational skills and attention to detail.
- Self-starter, able to manage multiple projects under pressure.
- Ability to work efficiently as a team member, dealing with coworkers and clients at all levels and disciplines.
- Ability to work independently.
- Ability to occasionally work flexible hours, which may exceed 8 hours per day or 40 hours per week.
- Personable and friendly demeanor in person, on phone, and in email.
- Proficient knowledge of Microsoft Office, including Word, Excel, and Adobe.
- Ability to gain proficient knowledge of other software programs as required.
About Lincoln Property Company:
Lincoln Property Company is one of the largest private real estate firms in the United States, offering a fully integrated platform of real estate services and innovative solutions to owners, investors, lenders, and occupiers. We support the entire real estate lifecycle across asset types, including office, life science, retail, industrial, data center, production studio, healthcare, government, universities, and mixed-use properties, throughout the United States, United Kingdom, and Europe. Lincoln's combined management and leasing portfolio on behalf of institutional clients includes more than 510 million square feet of commercial space. In addition to providing third-party real estate services, Lincoln has completed over 150 million square feet of development since its inception in 1965 and has another $20 billion currently under construction or in the pipeline. For more information, visit:
Important Note:
All job offers are contingent on completion of a background check and proof of eligibility to work in the United States. By submitting your information or resume in response to this opportunity, you acknowledge that your personal information will be handled in accordance with Lincoln Property Company's privacy policy.
