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Administrative Coordinator

2 months ago

Cambridge, Massachusetts, United States JLL Full time

Join Our Team at JLL

At JLL, we are dedicated to creating a brighter future in real estate. Our team is at the forefront of innovation, blending exceptional services, advisory expertise, and cutting-edge technology to serve our clients effectively. We are committed to fostering a diverse and inclusive workplace where talented individuals can thrive and build meaningful careers.

Position Overview: Executive Assistant for Property Management

We are looking for a detail-oriented and proactive Executive Assistant to provide extensive administrative support to our property management division. The successful candidate will excel in multitasking, possess outstanding communication abilities, and demonstrate a strong attention to detail. This role is vital for maintaining the seamless operation of our office and enhancing the productivity of our leadership team.

Key Responsibilities:

  • Manage executives' calendars, including organizing meetings, appointments, and travel logistics.
  • Prioritize and coordinate incoming communications, including emails and phone calls, ensuring timely responses.
  • Prepare and refine correspondence, reports, presentations, and various documents, ensuring high standards of accuracy and professionalism.
  • Assist in organizing meetings and events, including logistics, agenda preparation, and minute-taking.
  • Conduct research and compile relevant information for various projects and initiatives.
  • Act as a liaison between management and internal/external stakeholders, fostering positive professional relationships.
  • Handle sensitive information with the utmost discretion and professionalism.
  • Anticipate team needs and proactively provide support to enhance operational efficiency.
  • Manage special projects and initiatives as assigned.
  • Perform general administrative duties, including filing, copying, scanning, and supply management.

Qualifications:

  • Bachelor's degree preferred or equivalent professional experience.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
  • Exceptional organizational and time management skills, with the ability to prioritize effectively.
  • Strong written and verbal communication skills, demonstrating a high level of professionalism.
  • Meticulous attention to detail and accuracy in all tasks.
  • Ability to adapt to changing priorities and situations with flexibility.
  • Strong critical thinking skills and the capability to work independently with minimal supervision.
  • A positive attitude, initiative, and a willingness to embrace new challenges.

Benefits:

At JLL, we recognize the importance of workplace wellness. We offer a supportive culture and a comprehensive benefits package that prioritizes mental, physical, and emotional health. Benefits may include:

  • 401(k) plan with company matching contributions
  • Comprehensive medical, dental, and vision coverage
  • Paid parental leave at full salary
  • Generous paid time off and company holidays
  • Flexible and remote work arrangements may be available

We are an Equal Opportunity Employer and are committed to providing reasonable accommodations to individuals with disabilities throughout the employment process.