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Administrative Coordinator

2 months ago

Carlsbad, United States K2 Staffing Full time
Job Description

**About K2 Staffing**

K2 Staffing is a dynamic and growing international travel agency with multiple locations globally. Our Encinitas branch is seeking a highly skilled and detail-oriented Administrative Assistant to join our team.

**Job Summary**

We are looking for a talented and organized individual to provide administrative support to our team. As an Administrative Assistant, you will be the first point of contact for our clients and will be responsible for managing various administrative tasks, including answering calls, processing mail, and maintaining office supplies.

**Key Responsibilities**

  • Customer Service: Answer incoming calls, respond to client inquiries, and provide exceptional customer service.
  • Administrative Support: Manage daily mail, process UPS shipping, and maintain office supplies.
  • Office Operations: Maintain the professional appearance of the office, including common areas, supply cabinets, and filing systems.
  • Event Planning: Coordinate logistics for client and prospect meetings, including preparing conference rooms and agendas.
  • Communication: Maintain detailed notes in our CRM and keep accurate records of client communication and correspondence.

**Requirements**

  • 1+ year of experience in a comparable role
  • Proficiency in Microsoft Office (required)
  • Excellent communication skills, in-person and over the phone
  • Able to write legible and proficiently in the English language
  • Continuously exhibits personal integrity and professional initiative.
  • Reliable, follows through on commitments, does not shrink from new challenges.
  • Possesses a passion to help new and existing clients.
  • Must be organized, detail-oriented and able to manage and prioritize tasks.
  • Demonstrates a commitment to accuracy by delivering high-quality work.
  • Collaborative and able to work effectively with others.
  • Flexible team player who is highly adaptable to change and open to new ideas.
  • Demonstrated ability to work successfully in an entrepreneurial, small company environment.
  • Uphold firms purpose, vision and values.

**What We Offer**

K2 Staffing offers a dynamic and supportive work environment, opportunities for growth and development, and a competitive salary and benefits package.