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Administrative Support Specialist

2 months ago

Coral Gables, Florida, United States Bradesco Bank Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Bradesco Bank. The successful candidate will provide administrative support to our facilities team, ensuring a comfortable and efficient work environment for our employees.

Key Responsibilities
  • Perform weekly facilities inspections and provide detailed reports to the facilities team.
  • Address and follow up on facility requests to maintain a comfortable work environment.
  • Assist with logistics for events in the north tower of The Plaza Coral Gables.
  • Serve as the primary contact for the building cleaning crew.
  • Assist with projects and tasks assigned by the facilities team.
  • Check the employee breakroom, executive mini kitchen, and coffee stations daily.
  • Stock the morning snacks daily.
  • Maintain the coffee stations on both floors stocked and clean.
  • Maintain cleanliness by disposing of trash left at tables or floors.
  • Maintain adequate supplies in the breakrooms, designated meeting rooms, and copy rooms for staff use.
  • Report any damaged or faulty equipment promptly to the facilities manager.
  • Clean any spills on floor to maintain safety.
  • Clean any items left in sink after lunches and events.
Meeting Rooms Support
  • Ensure meeting rooms are stocked with mini-fridge, coffee, and paper supplies.
  • Assist in coordinating set up of events in meeting rooms.
  • Support special events and bank functions.
  • Ensure meeting rooms are maintained by routinely checking each daily.
Administrative Support
  • Order supplies with the approval and supervision of the facilities team.
  • Receive supplies and organize the inventory.
  • Cover reception duties when the facilities team is unavailable.
  • Assist with mailroom operations and distribution as needed.
Requirements
  • High School Degree required.
  • Ability to multi-task.
  • Flexibility in managing workload and re-prioritizing as required.
  • Excellent communication skills.
  • English required.
  • Spanish required.

Bradesco Bank is an Equal Opportunity/Affirmative Action Employer, M/F/V/D. We do not accept employment agency referrals or representative calls. Search for this job on our website.