CATMS Manager/Editor

4 days ago

Arlington, Virginia, United States Eccalon, LLC Full time
About the Role

Eccalon is seeking a highly skilled and experienced CATMS Manager/Editor to support our OUSD(A&S) customer in Arlington, VA. This position will play a critical role in supporting the Office of the Under Secretary for Acquisition and Sustainment at the Pentagon in Arlington, VA.

This is a unique opportunity to work directly with DoD professionals dedicated to excellence and serving the Warfighter's needs. The successful candidate will require a TS/SCI clearance.

Key Responsibilities
  • Manage CATMS in the office of the Assistant Secretary of Defense, coordinating with all stakeholders to ensure completeness of correspondence packages from beginning to end.
  • Edit and process executive correspondence packages for senior leader signature, including congressional letters and reports, decision memoranda, DoD policies and directives, and responses to incoming mail.
  • Ensure written correspondence products meet Department of Defense standards, guidelines, and updated business rules for written material.
  • Utilize the Correspondence and Task Management System (CATMS) to respond to incoming taskers and task packages forward for signature.
  • Facilitate weekly calls with Front Office counterparts to discuss latest hot topics and issues.
  • Coordinate with subordinate offices to assign, review, and route CATMS packages to the appropriate points of contact for action.
  • Check CATMS packages for formatting, proofread, and edit as necessary; prepare documents for signature and ensure proper routing through the staff via hard copy and CATMS.
  • Brief senior government officials on the status of organizational CATMS packages.
  • Attend and participate in meetings, take meeting notes, record taskers and actions, and update the staff when necessary.
  • Task and coordinate responses for FOIA, DoDIG, GAO, and other requests for government information.
  • Update rosters, calendar invites, and address lists, and schedule new employee meet-and-greets with the team's leadership.
  • Gather forms, assist with training, provide information pertaining to creation requests for network access accounts, ensure equipment is issued, and assist with workspace and laptop set-up.
  • Manage multiple assignments from multiple people in a busy work environment.
Requirements
  • Active TS/SCI clearance
  • Highly proficient in the use of the Correspondence and Task Management System (CATMS)
  • Bachelor's degree
  • 5+ years of experience supporting executive level DoD leadership
  • Existing knowledge of DoD/OSD, a strategic mindset, good written and oral communications skills commensurate with daily interaction at the Under Secretary level
  • Experience in leading and providing technical guidance and direction involving multiple projects of high complexity
  • Must have experience in managing customer expectations and working directly with customers
  • Must have outstanding customer service abilities, initiative, judgement, creativity, flexibility, and confidence
  • Must have the ability to multi-task across multiple projects
  • Proficiency with the use of Microsoft Office products including Word, Excel, PowerPoint, Access, Outlook, etc.

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