Project Coordinator

2 weeks ago

East Brunswick, New Jersey, United States Limbach Facility Services Full time
About Us...

Founded in 1901, Limbach's foremost core value is: We Care.

We Care about our employees: their safety, professional growth, and the communities we serve.

We Care to enhance diversity in the construction industry, fostering a collaborative environment that promotes a sense of belonging and achievement.

Limbach Company LLC, a subsidiary of Limbach Holdings, Inc., (NASDAQ: LMB), specializes in integrated building systems solutions, focusing on the design, installation, management, service, and maintenance of HVAC, mechanical, electrical, plumbing, and control systems.

We engineer, construct, and service mechanical, plumbing, air conditioning, heating, building automation, electrical, and control systems in both new and existing structures and infrastructure. Our clientele includes building owners across private, not-for-profit, and public/government sectors.

Our Vision is to deliver value to building owners by nurturing long-term relationships.

Our Purpose is to create exceptional opportunities for individuals.

We realize our vision and purpose through a commitment to our four core values:
  • We Care
  • We Act with Integrity
  • We Are Innovative
  • We Are Accountable
Benefits & Perks...

(Available from the first day of employment)
  • Comprehensive medical, dental, and vision benefits.
  • Leading 401K plan with company matching.
  • HSA, FSA, and life insurance options.
  • Flexible work schedules emphasizing work/life balance.
  • Extensive learning & development programs.
  • Career path flexibility.
Your Role...

As a Project Coordinator, you will provide essential administrative support to Project Managers and their teams.

Position Overview...

This role operates under the direct supervision of the Operations Manager and involves soliciting, logging, monitoring, expediting, and communicating vital information to Project Managers and their teams to assist in estimating work, supporting and monitoring labor, managing costs, and ensuring a satisfactory outcome for our clients.

Key responsibilities include:
  • Establishing and maintaining project information in approved software to generate RFIs, submittals, transmittals, logs, correspondence, purchase orders, project billings, etc.
  • Expediting and organizing vendor quotes, purchase orders, agreements, subcontracts, submittals, shop drawings, and deliveries.
  • Preparing payment requisition billings, submitting to clients, tracking collections, and expediting payments to ensure positive cash flow.
  • Coordinating project closeout information and maintaining lien rights.
  • Expediting pricing from vendors and subcontractors, formulating proposals, and processing customer change order requests, quotes, and contract modifications.
  • Monitoring job cost reports for discrepancies and escalating issues to the appropriate project manager.
  • Processing adjustments and changes to the forecast cost at completion.
  • Assisting project managers in preparing for monthly project review meetings and maintaining all critical project files, drawings, permits, manuals, and close-out documents.
  • Developing and maintaining professional relationships internally and externally to enhance the reputation and business relationships of the Company.
  • Performing other duties as assigned.
Qualifications...
  • 5+ years of relevant industry experience required.
  • Intermediate knowledge of construction processes required.
  • Strong computer skills, particularly in Microsoft Office (especially Word and Excel).
  • Effective communication skills (both verbal and written) with diverse audiences.
  • Ability to work independently and collaboratively within a team.
  • Strong organizational skills, interpersonal abilities, and attention to detail.
Preferred Qualifications:
  • Associate's degree in Business or a construction-related field preferred.
Conduct Standards:
  • Maintains confidentiality at all times.
  • Safeguards the Company's assets and adheres to the Code of Conduct & Ethics in all situations.
  • Promotes a culture of safety.
  • Consistently exemplifies the Company's Core Values (We Care, We Act with Integrity, We Are Innovative, We Are Accountable).
Work Environment:
  • This position primarily operates in a professional office setting, utilizing standard office equipment such as computers, phones, copiers, filing cabinets, and printers.
Physical Demands:
  • This role requires regular communication, repetitive motions, and a degree of visual acuity and manual dexterity.
  • This is considered a sedentary position, with possible exertion of up to ten (10) pounds occasionally, and/or negligible force frequently or constantly to lift, carry, push, pull, or otherwise move objects.
This job description is intended to outline the general nature of work performed by the individual in this role, not an exhaustive list of responsibilities. Duties, responsibilities, and activities may change at any time, with or without notice, as business needs dictate. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position. Limbach Facility Services LLC is an Equal Opportunity Employer.

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