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Project Coordinator

1 month ago

Los Angeles, California, United States Safework Full time

We are seeking a highly organized and detail-oriented Project Coordinator to join our team at SafeworkCM. The successful candidate will provide administrative support to our College Project Team, including correspondence processing, routine filing, and maintenance of office supply stock levels.

The ideal candidate will have 5 years of administrative experience in a fast-paced office environment, be proficient in Microsoft Office, and possess strong organizational skills and knowledge of office administration.

As a Project Coordinator, you will be responsible for coordinating arrangements for meetings and training, providing administrative support by conducting research, assisting on the preparation of statistical reports, and handling information requests.

You will also be responsible for processing RFIs, change orders, and other construction-related documents, and assisting in preparing written materials, including correspondence, reports, procedures, and guidelines related to project file maintenance and document control.

Additionally, you will oversee the review, approval, and payment process of contractor and consultant monthly payment applications, including detailed reviews of the IOR and LOR invoices, by liaising with the appropriate internal and external parties.

Log invoice data into program management software system (Proliance) and assist Project Controls staff in preparing documents for PMO/District monthly reports and other PMO Controls requirements.

Assist in providing general accounting and administrative support to the College Project Team as directed, communicate with applicable program construction and professional services vendors as needed, and identify vendor billing discrepancies or inconsistencies and resolve expeditiously.

Assist in contracts/task orders/purchase orders financial close-out process and perform other duties as assigned.

This is an exciting opportunity to join a dynamic team and contribute to the success of our projects.