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Client Support Specialist, CeraTek

2 months ago


Hyannis, Massachusetts, United States SencorpWhite Full time
Job Overview

Role Objective: The Client Support Specialist is tasked with the identification, quotation, processing, and monitoring of parts orders for both internal and external clientele. This position also encompasses managing technical support requests to guarantee prompt responses. The primary focus of this role is on SencorpWhite's CeraTek offerings. The successful candidate will be customer-oriented, exhibit exceptional organizational capabilities, and uphold a positive, professional representation of SencorpWhite.

Key Responsibilities

Parts Management

  • Assist clients in identifying parts, providing quotations, and processing incoming orders from various channels.
  • Daily entry and tracking of orders from initiation to delivery.
  • Monitor backlog and prioritize urgent orders.
  • Collaborate with production, purchasing, and engineering teams to ensure accurate and timely information and shipment delivery.
  • Generate and send recommended spare parts lists for new machine orders.
  • Proactively monitor orders, backlog, credit status, and production delays to inform clients of potential delays.
  • Oversee return merchandise authorization (RMA) processes and highlight data on recurring issues.
  • Utilize equipment manuals and schematics to assist clients in identifying necessary components.
  • Manage technical inquiries related to CeraTek products, ensuring timely responses.

Additional Responsibilities

  • Maintain comprehensive service department records, including purchase orders, sales order confirmations, shipping documents, service reports, and invoices.
  • Prepare management reports utilizing data from the Material Requirements Planning (MRP) system and Excel as necessary.
  • Research and address client inquiries regarding invoices and other administrative matters.
  • Answer departmental calls as needed and direct inquiries appropriately.
  • Perform additional duties as assigned.

Qualifications

  • Minimum of 2 years in an administrative role.
  • Proficient in Microsoft Word, Excel, and Outlook.
  • Experience with Salesforce or similar CRM platforms is advantageous but not mandatory.
  • Ability to interpret technical drawings, research parts, and utilize product manuals for troubleshooting.
  • Exceptional communication, organizational, and time management skills.
  • Exhibits a professional demeanor with both internal and external clients.
  • Maintains a positive attitude and willingness to engage in continuous improvement initiatives.
  • Flexibility to work additional hours as required to meet client needs.

Core Competencies

  • Safety: Adheres to and enforces safety protocols; reports any unsafe conditions.
  • Quality: Strives for accuracy, prioritizing error elimination and process improvement.
  • Productivity: Efficiently manages workload to meet established goals and objectives.
  • Employee Engagement: Demonstrates passion for the role and commitment to the organization, contributing discretionary effort.

Note: The above job description is intended to convey the general nature and level of work performed by employees in this classification. It is not intended to be an exhaustive list of all duties, responsibilities, and qualifications required of employees assigned to this position.