Administrative Assistant

4 weeks ago


Temple, Texas, United States Temple Independent School District Full time
Job Summary

Temple Independent School District is seeking a highly organized and detail-oriented Administrative Assistant to support the efficient operation of the school office. The ideal candidate will provide exceptional clerical services to the administrative staff, ensuring seamless day-to-day operations.

Key Responsibilities
  • Prepare written correspondence, forms, and reports using personal computers or typewriters.
  • Prepare instructional materials, meeting agendas, honor rolls, and campus communication as requested.
  • Maintain daily teacher attendance logs and records for substitute teachers.
  • Monitor and process personnel time records, including leave requests and reports.
  • Compile information and submit to central office according to established guidelines.
  • Maintain school calendars of events.
  • Schedule meetings and appointments and maintain calendars for principals.
  • Assist students, teachers, and parents as needed.
  • Receive incoming calls, take reliable messages, and route to appropriate staff.
  • Maintain physical and computerized files, including mailing lists, student records, visitor logs, and office communication.
  • Update handbooks, policy manuals, and other documents as assigned.
  • Perform routine bookkeeping tasks, including simple arithmetic operations to maintain campus budget records.
  • Process requisitions for purchase orders and requests for payments.
  • Receive, store, and issue supplies and equipment.
  • Prepare and make cash deposits for activity accounts. Record deposits to maintain activity ledgers.
  • Assist in coordinating faculty meetings and campus activities.
  • Assist with campus budget preparation.
  • Maintain confidentiality.
  • Perform other duties as assigned by the Principal.
Requirements
  • High school graduate or equivalent and one to three years of secretarial experience, preferably in a public education environment.
  • Proficient typing, word processing, and file maintenance skills.
  • Effective organizational and communication skills.
  • Ability to use personal computers.


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