Administrative Support Specialist

3 days ago


Notre Dame, Indiana, United States Saint Mary's College Full time
Job Description:

The Administrative Assistant will provide complex secretarial services and administrative assistance to several programs, including the Office of Academic Research, Grants and Sponsored Programs, the director of Academic Excellence and Inclusion, the Center for Academic Innovation (CFAI), and the provost office.

Key Responsibilities:
  • Provide secretarial assistance and data management, coordination, and planning for various events, budget management, and ongoing assistance with IRB, effective problem-solving, and decision-making.
  • Provide general office supervision and take minutes at meetings for CFAI, the Office of Academic Research, Grants, and Sponsored Programs, and AEI.
  • Support faculty data collection for the Higher Learning Commission and assessment, including faculty annual reviews, syllabi, and other related materials.
  • Maintain and update office, departmental, or student electronic files, prepare communications, and train, coordinate, and supervise student employees.
  • Purchase and pay bills for offices and programs, track and manage numerous budgets, and support directors with budget maintenance and internal grants.
  • Maintain a calendar of events for the offices, assist in scheduling and planning events, and coordinate all administrative details associated with meetings and special events.

Requirements:

  1. Graduation from high school and at least four years of prior administrative experience or a bachelor's degree.
  2. Demonstrated ability to code and pay bills, manage a budget using database/spreadsheet programs, and work with desktop publishing.
  3. Ability to work simultaneously on multiple projects, communicate effectively verbally and written, and work effectively on a team and take direction.
  4. Demonstrated commitment to diversity, equity, and inclusion efforts and capable of working ethically and professionally with confidential and sensitive data and information.
Preferred Qualifications:
  • Prior experience in a college environment or related organization setting.
  • Ability to maintain collegial and collaborative relationships and perform website and social media maintenance.


  • Notre Dame, Indiana, United States University of Notre Dame Full time

    The Senior Staff Administrative Officer plays a vital role in creating a welcoming and professional atmosphere for faculty, staff, students, and visitors at the University of Notre Dame Law School.As the first point of contact, you will embody our values of respect and professionalism, providing exceptional support to our community.Key responsibilities...


  • Notre Dame, Indiana, United States Wyndy LLC Full time

    We are seeking a highly adaptable and reliable individual to support our team in day-to-day operations. This role offers a great opportunity to work in a dynamic and varied environment, providing essential support across various tasks and projects.Key Responsibilities:Provide general support to the team in day-to-day operationsAssist with administrative...

  • Flexible Assistant

    4 weeks ago


    Notre Dame, Indiana, United States Wyndy LLC Full time

    We are seeking a highly adaptable and reliable individual to support our team in a dynamic and varied role. This position offers a great opportunity to work in a fast-paced environment, providing essential support across various tasks and projects.Key Responsibilities:Provide general assistance to the team in day-to-day operationsAssist with administrative...


  • Notre Dame, Indiana, United States Soliant Full time

    At Soliant, we are dedicated to providing exceptional support to schools in need of skilled professionals. As a Therapeutic Communications Specialist, you will play a vital role in the educational journey of students with speech and language disorders.Our ideal candidate will possess a minimum of 1+ years of experience in speech therapy, with a strong...


  • Notre Dame, Indiana, United States University of Notre Dame Full time

    Job Title: Pre-Award Program ManagerJob Summary:We are seeking a detail-oriented and conscientious Pre-Award Program Manager to join our team at the University of Notre Dame. As a key member of the Pre-Award Services team, you will be responsible for assisting faculty in preparing and submitting proposals and applications to sponsors in accordance with each...


  • Notre Dame, Indiana, United States Soliant Full time

    Job Summary:Soliant Health is partnering with a school district in the Notre Dame, IN area to contract a licensed Occupational Therapist for their sensory room. The ideal candidate will be surrounded by a supportive onsite staff and provide services that impact the lives of children.Key Responsibilities:Provide occupational therapy services in a sensory room...


  • Notre Dame, Indiana, United States University of Notre Dame Full time

    Climbing Wall Program Coordinator Job DescriptionJob Summary: We are seeking a highly motivated and experienced Climbing Wall Program Coordinator to join our team at the University of Notre Dame. The successful candidate will be responsible for the daily logistical operations and management of our indoor, thirty-eight-foot vertical climbing wall and...


  • Notre Dame, United States Wyndy LLC Full time

    The Community Support Specialist at Wyndy LLC plays a vital role in fostering a positive and inclusive community environment. This involves promoting independent living, connecting individuals with necessary resources and services, and collaborating with various professionals and organizations to ensure the well-being and overall satisfaction of community...


  • Notre Dame, United States University of Notre Dame Full time

    The Office of the President is seeking a Senior Administrative Assistant to provide administrative support to a fast-paced and busy executive office. In this role, the Senior Administrative Assistant will serve as the first point of contact for those Administrative Assistant, Administrative, Assistant, Operations, President, Education


  • Notre Dame, United States University of Notre Dame Full time

    The Office of the President is seeking a Senior Administrative Assistant to provide administrative support to a fast-paced and busy executive office. In this role, the Senior Administrative Assistant will serve as the first point of contact for those Administrative Assistant, Administrative, Assistant, Operations, President, Education


  • Notre Dame, United States Saint Mary's College Full time

    Job DescriptionPosition Introduction Are you passionate about fostering an inclusive and equitable environment in higher education? Saint Mary's College invites applications for the position of Executive Administrative Assistant in the Department of Inclusion and Equity. The Executive Administrative Assistant provides high-level administrative support to the...


  • Notre Dame, United States Saint Mary's College Full time

    Job DescriptionDescription The Office of Institutional Research at Saint Mary's College is hiring a Business Intelligence Specialist. This position is responsible for supporting data-driven decisions across campus. A variety of data handling experience and statistical knowledge, as well as an eye for detail, are vital for success in this role. The Business...


  • Notre Dame, United States Saint Mary's College Full time

    Job DescriptionDescription The Office of Institutional Research at Saint Mary's College is hiring a Business Intelligence Specialist. This position is responsible for supporting data-driven decisions across campus. A variety of data handling experience and statistical knowledge, as well as an eye for detail, are vital for success in this role. The Business...


  • Notre Dame, United States Saint Mary's College Full time

    Job DescriptionDescription The Administrative Assistant provides complex secretarial services and administrative assistance to several programs including the Office of Academic Research, Grants and Sponsored Programs, the director of Academic Excellence and Inclusion, the Center for Academic Innovation (CFAI), and some support for the provost office. The...


  • Notre Dame, United States University of Notre Dame Full time

    Job Description The University Counseling Center (UCC) at the University of Notre Dame is recruiting a Licensed Psychologist, Licensed Clinical Social Worker, or Licensed Mental Health Counselor with a specialty in the prevention, assessment, and treatment of substance misuse. The UCC and the University are committed to serving the increasing mental health...


  • Notre Dame, United States University of Notre Dame Full time

    Join our dynamic and collaborative Student Services team at the Law School, where youll play a pivotal role in building a vibrant student community! As the Law School Student Services Coordinator, you will help foster student engagement by providing Coordinator, Student, Service, Support, Administrative, Education


  • Notre Dame, United States Levy Full time

    Job Opportunity at LevyLevy is a leading presence in the Food, Beverage, and Retail industry, with a commitment to diversity and inclusion. We're seeking a highly organized and detail-oriented individual to join our team as a Sales Coordinator Assistant.Key Responsibilities:Provide administrative support to food service programs, including clerical functions...


  • Notre Dame, United States Saint Mary's College Full time

    Job DescriptionJob Duties Saint Mary's College invites you to join our Information Technology team to help transform the college's administrative applications as an Application Developer and Integrator. We are in the optimization phase of our finance and human resources transformation, and we will begin the planning phase of modernizing our student...


  • Notre Dame, United States University of Notre Dame Full time

    University Health Services (UHS) is a dynamic, fast paced college health practice committed to providing excellent health care to the students of the University of Notre Dame. Our Registered Nurses are valued members of the UHS team and work collaboratively with our providers, support staff and administrators. The UHS Registered Nurse provides professional...

  • IT Coordinator

    4 weeks ago


    Notre Dame, United States Peoplelink Staffing Full time

    Description We are seeking a highly organized and detail-oriented IT Coordinator to join our Peoplelink Group Corporate office. This successful candidate will play a crucial role in ensuring the efficient operation of our IT department by maintaining accurate financial records, managing data entry tasks, and overseeing the proper documentation of IT-related...

  • Registered Nurse

    3 weeks ago


    Notre Dame, United States University of Notre Dame Full time

    University Health Services (UHS) is a dynamic, fast paced college health practice committed to providing excellent health care to the students of the University of Notre Dame. Our Registered Nurses are valued members of the UHS team and work collaboratively with our providers, support staff and administrators. The UHS Registered Nurse provides professional...


  • Notre Dame, United States Tire Rack Full time

    Description At Tire Rack, we are dedicated to creating innovative software solutions that drive a seamless tire-buying experience. Our collaborative team is passionate about technology and committed to excellence. We are seeking a dynamic Software Development Manager to lead our talented development team. We are seeking an experienced Software Development...

  • NOC Tech

    4 weeks ago


    Notre Dame, United States Graham Allen Partners Full time

    Position Overview Our Network Operation Center (NOC) team serves as the first line of defense against network disruptions and failures by continuously monitoring the performance and health of our clients' networks 24 hours per day, seven days per week. The NOC team is responsible for detecting anomalies and either taking steps to prevent problems or quickly...

  • NOC Tech

    4 weeks ago


    Notre Dame, United States Graham Allen Partners Full time

    Position Overview Our Network Operation Center (NOC) team serves as the first line of defense against network disruptions and failures by continuously monitoring the performance and health of our clients' networks 24 hours per day, seven days per week. The NOC team is responsible for detecting anomalies and either taking steps to prevent problems or quickly...


  • Notre Dame, United States Trek10 Inc Full time

    WHO WE ARE Trek10 builds and manages massively scalable cloud architectures using cutting edge AWS technologies. Headquartered in South Bend, IN, we have a local footprint but operate with a global reach. Today we have customers on four continents and from coast to coast in the United States and a global brand for deep expertise. We are a Premier Tier AWS...


  • Notre Dame, United States University of Notre Dame Full time

    Job Description The Rev. James E. McDonald Center for Student Well-Being aspires to be a trusted leader and partner in enhancing student flourishing and embedding well-being into every aspect of student life. Through health promotion, harm reduction, prevention education, and the cultivation of student leaders in well-being, the McDonald Center strives to...


  • Notre Dame, United States Saint Mary's College Full time

    Job DescriptionDescription The Grant and Restricted Fund Accountant provides financial management and compliance oversight for grants, contracts, and other awards from foundation, corporate, and government sponsors in support of faculty research, scholarship and creative activities, as well as those in support of curricular, programmatic, and College...