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Office & Operations Coordinator

3 weeks ago

Beverly Hills, California, United States LEDE Full time

About The Lede Company

We are a dynamic team looking for an exceptional Office & Operations Assistant to join our Corporate team. As an Office & Operations Assistant, you will play a vital role in ensuring the smooth day-to-day operations of our office.

Salary Information

The estimated annual salary for this position is $43,680. This is a full-time, in-person position requiring Monday through Friday presence from 9am to 5:30pm with some overtime expected.

Job Description

  • Provide front desk coverage, including greeting visitors and receiving mail and packages.
  • Offer administrative support to the COO and Corporate team, including calendar management and meeting coordination.
  • Maintain a clean and tidy office environment at all times.
  • Ensure the accuracy and maintenance of internal resource systems and documents.
  • Manage incoming and outgoing emails, letters, packages, and other forms of correspondence.
  • Coordinate conference room scheduling, setup, and cleanup.
  • Facilitate maintenance, repairs, and cleanings for the office and equipment.
  • Plan and coordinate company events, including weekly lunches, holiday parties, and anniversary celebrations.
  • Handle vendor relationships, submit work orders, and schedule/manage vendors as needed.
  • Recommend operational efficiencies and create clear guides to ensure consistency.
  • Monitor and order office supplies, snacks, and miscellaneous items.
  • Assist with employee onboarding/offboarding, including equipment distribution and collection.
  • Collaborate with Corporate teams to ensure seamless office operations.
  • Track and reconcile expenses in a timely manner.
  • Offer assistance to colleagues whenever possible.

Required Skills and Qualifications

  • Prior experience as an office administrator, coordinator, or relevant role.
  • Exceptional communication and interpersonal skills.
  • A proactive, responsive approach with a willingness to go above and beyond.
  • Excellent organizational and leadership abilities.
  • Familiarity with office management procedures.
  • Strong knowledge of MS Office and office management software.
  • Effective time-management and multitasking skills.
  • Experience managing expenses.
  • Able to maintain confidentiality and attention to detail.

Employee Benefits

  • Medical, dental, and vision insurance.
  • 401(k) plan.
  • Generous vacation and sick time.
  • Extended company holidays.
  • Winter Break.
  • Weekly lunches.
  • Happy Hour.
  • Cell phone stipend.

The Lede Company is an equal opportunity employer. We consider applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability.