Junior Program Coordinator
2 weeks ago
Highlight is looking for a dedicated full-time Junior Program Coordinator to assist in the operations of our organization. This role is essential in facilitating effective program management and ensuring the smooth execution of various initiatives. You will play a key role in supporting daily operations, drafting communications, organizing meetings, and providing assistance to leadership.
This position requires an on-site presence three days a week.
Key ResponsibilitiesDeliver direct administrative assistance to the leadership team, including efficient calendar management, preparation of meeting materials, and logistical support for various engagements. Draft and edit correspondence, reports, and memoranda to ensure clarity and professionalism. Conduct research and analysis, producing concise reports on topics relevant to ongoing or upcoming programs. Take notes during meetings, draft minutes, and ensure timely distribution to stakeholders. Manage responses to inquiries from internal and external parties. Ensure all necessary briefings and approvals are completed promptly. Facilitate communication with stakeholders, both verbally and in writing. Assist staff in their communications with various groups, ensuring professionalism in written correspondence. Review and track a variety of technical documents to ensure compliance and accuracy. Maintain an organized electronic filing system for easy access to documents. Implement administrative policies and maintain various systems and databases to support office operations. Oversee travel authorization processes for leadership, including necessary clearances and preparations. Monitor administrative tasks such as payroll and attendance records to ensure accuracy. Provide guidance to managers and staff regarding administrative services. Collaborate with other departments as needed to achieve organizational goals. Perform additional duties and special projects as assigned. Required Qualifications
Active Secret clearance. US Citizenship is mandatory. Bachelor’s degree is required. A minimum of two years of experience in a related role.
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Junior Program Coordinator
2 weeks ago
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Junior Program Coordinator
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