Branch Operations Coordinator
3 weeks ago
Capital Electric is part of the Sonepar family of brands, offering electrical products and services to contractors across Maryland, Virginia, Pennsylvania, West Virginia, North Carolina, South Carolina, and Georgia. We operate in a supportive culture that values diverse perspectives and offers exciting opportunities to grow your career.
Job Description:
We are seeking an Administrative Assistant to support our branch operations. As a key member of our team, you will be responsible for addressing reports daily to ensure accurate and timely customer and vendor invoices are processed. This role involves answering telephone calls, billing direct and lot job orders, and managing returns. You will also work closely with our Sales Writers and Branch Managers to process transactions in the Eclipse Operating System.
Main Responsibilities:
- Answer and assist with telephone calls
- Bill direct and lot job orders
- Bill freight on stock orders through Freight Audit Report
- Enter customer payments
- Input shipment correction claims
- Issue credit to resolve accounts receivable disputes as approved by local management
- Manage returns - customer credits, including negative purchase order returns to vendor
- Review unapproved payables for both stock and direct order, may include lot jobs
- Support Sales Writers and Branch Managers with Eclipse transactions
- Work with Branch Manager to clear open cash accounts receivable
- Attention to 25th statement and end-of-month closing
- Enter customer invoices in third party portal
Qualifications:
- Experience working with Accounts Payable is preferred
- Strong knowledge of Microsoft Office software (Word & Excel)
- Experience in Eclipse Operating System is a plus
- Self-starter with the ability to work independently with little supervision
- Excellent verbal and written communication skills
- Customer service oriented
- Strong organizational skills
- Detailed oriented
- Ability to multi-task
- Reliable, responsible, and a great work ethic
Benefits:
- Healthcare plans
- Dental & vision
- Paid time off
- Paid parental leave
- 401(k) retirement savings with company match
- Professional and personal development programs
- Opportunity to become a shareholder
- Employer-paid short- and long-term disability
- Employer-paid life insurance for spouse and dependents
- Robust wellness program
- Gym reimbursement
- Employee Assistance Program (EAP)
Estimated Salary: $45,000 - $60,000 per year
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