Administrative Coordinator
2 weeks ago
ZGF Architects is seeking an experienced Administrative Assistant to join our team in our Washington, D.C. office. As an integral part of our administrative team, you will provide exceptional support to our staff and ensure the smooth operation of our office.
Key Responsibilities- Manage all incoming phone calls, taking thorough messages and/or passing messages to the appropriate staff or team member for handling.
- Oversee front desk operations, including greeting office visitors, directing them to the meeting room location or applicable staff member.
- Maintain public spaces, including the reception area, kitchen, conference rooms, copy rooms, and inventory closets throughout the office.
- Receive and distribute email, daily incoming mail, and packages using excellent judgment in determining priority and urgency of information.
- Prepare for meetings, including coordination of in-house catering, room setup, and break down, where possible.
- Manage reprographics orders and outgoing shipments via UPS, Fed Ex, and other vendors.
- Order all office supplies.
- Coordinate travel arrangements (domestic and international) per ZGF travel policy, including flights, hotel, trains, car service, and travel visas where applicable.
- Generate timely expense reports and timesheets.
- Proof, edit, print, and distribute correspondence; draft meeting notes, reports, and presentation materials as requested.
- Work collaboratively with and as a backup to other administrative colleagues, performing basic project administration and executive assistance tasks as needed.
- Be capable of working independently with a high level of attention to detail.
- Minimum of a Bachelor's Degree preferred.
- Proficiency in Microsoft Office Suite required.
- Excellent organizational skills and attention to detail required.
- Excellent interpersonal skills; demonstrated ability to communicate and interact effectively with all levels of personnel.
- Ability to effectively and efficiently balance competing deadlines and priorities.
- High level of discretion and ability to maintain confidentiality.
- A collaborative and team-oriented disposition.
- Experience within the A/E/C industry or other professional services environment a plus.
- Proficiency in Adobe Suite, Bluebeam, and Deltek Vision a plus.
- Ability to work on-site (Downtown Washington, D.C.) Mondays through Fridays.
ZGF Employees Enjoy Medical, Dental, and Vision coverage with a generous employer contribution, HSA with employer contribution, 401k with employer match, 4 weeks of PTO, and 10 paid holidays per year, paid parental and family leave programs.
Apply With:
- Cover letter
- Resume
ZGF Architects LLP is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law. We invite qualified candidates to apply online by submitting a cover letter and resume.
Powered by JazzHR
-
Administrative Coordinator
3 weeks ago
Washington, Washington, D.C., United States Maritime Administration Full timeJob SummaryThis position is established to provide support services to the Maritime Administration, ensuring the efficient operation of the Office of the Administrator.Key ResponsibilitiesCoordinate travel arrangements, public engagement requests, and document formatting and proofreading.Prepare recurring reports, presentations, and spreadsheets, and manage...
-
Administrative Coordinator
3 days ago
Washington, Washington, D.C., United States Whitman Associates, Inc. Full timeJob Title: Administrative CoordinatorWe are seeking a highly organized and detail-oriented Administrative Coordinator to provide administrative, financial, and human resources support for our nonprofit organization.Responsibilities:Provide administrative support to senior leadership, including scheduling and maintaining internal calendars.Coordinate travel...
-
Administrative Coordinator
6 days ago
Washington, Washington, D.C., United States Order Sons and Daughters of Italy in America Full timeAdministrative ProfessionalThe Order Sons and Daughters of Italy in America (OSDIA) team is seeking a highly organized and detail-oriented administrative professional to support the day-to-day operations of the organization.Key Responsibilities:Manage office operations, including answering phones, handling inquiries, and coordinating vendor meetings.Assist...
-
Administrative Coordinator
3 weeks ago
Washington, Washington, D.C., United States Syracuse University Full timeAbout the RoleWe are seeking a highly skilled and experienced Administrative Specialist to join our team at Syracuse University. As a key member of our staff, you will provide administrative support to the Director of the Institute for Democracy, Journalism & Citizenship.Key ResponsibilitiesProvide high-level administrative assistance to the Director,...
-
Administrative Coordinator
3 weeks ago
Washington, Washington, D.C., United States Order Sons and Daughters of Italy in America Full timeAdministrative ProfessionalThe Order Sons and Daughters of Italy in America (OSDIA) team is seeking a highly organized and detail-oriented administrative professional to support the efficient day-to-day operations of the organization.Key Responsibilities:Manage office operations, including answering phones, handling inquiries, and coordinating vendor...
-
Administrative Coordinator
1 week ago
Washington, Washington, D.C., United States The Ford Agency Full timeAdministrative Assistant OpportunityThe Ford Agency is seeking a highly organized and detail-oriented professional to support the Diversity & Inclusion team at a top DC law firm. As an Administrative Assistant, you will play a key role in coordinating event and program logistics, tracking firm sponsorships and partnerships, and supporting the team's...
-
Administrative Coordinator
2 weeks ago
Washington, Washington, D.C., United States Arizona State University Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administrative Associate to join our team at the Sandra Day O'Connor College of Law at Arizona State University. The successful candidate will provide administrative support to the Executive Director and faculty members, coordinate events and conferences, and manage databases and financial...
-
Administrative Coordinator
7 days ago
Washington, Washington, D.C., United States Howard University Full timeAbout the RoleWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at Howard University. This is an exciting opportunity to work in a dynamic and supportive environment, contributing to the overall success of our organization.Key ResponsibilitiesProvide administrative support to the Director of Graduate Affairs...
-
Administrative Coordinator
4 weeks ago
Washington, Washington, D.C., United States SiloSmashers Full timeJob SummarySiloSmashers is seeking a highly skilled Administrative Assistant to provide top-notch administrative support to our federal law enforcement client.Key ResponsibilitiesPrepare and maintain presentations, briefing charts, and documents using computer software, websites, and other presentation materials.Review and modify correspondence for internal...
-
Administrative Coordinator
3 weeks ago
Washington, Washington, D.C., United States Syracuse University Full timeJob SummaryWe are seeking a highly skilled and experienced Administrative Specialist to join our team at Syracuse University. The successful candidate will provide administrative support to the Director of the Institute for Democracy, Journalism & Citizenship, ensuring the smooth operation of the office and contributing to the success of the Institute.Key...
-
Administrative Coordinator
3 days ago
Washington, Washington, D.C., United States Howard University Full timeAbout the RoleWe are seeking a highly skilled and organized Administrative Coordinator to join our team at Howard University. This is an exciting opportunity to work in a dynamic and supportive environment, contributing to the overall success of our organization.Key ResponsibilitiesProvide administrative support to the Director of Graduate Affairs and other...
-
Administrative Coordinator
2 weeks ago
Washington, Washington, D.C., United States Percepta House Full timeJob Title: Administrative AssistantJob Summary:The Administrative Assistant plays a vital role in ensuring the smooth operation of our office. This position involves providing comprehensive administrative support, managing day-to-day office activities, and coordinating meetings and communication across teams.Key Responsibilities:Office Management: Maintain a...
-
Administrative Coordinator
6 days ago
Washington, Washington, D.C., United States Meta Inc Full timeJob SummaryMeta is seeking an Administrative Specialist to join our Global Administrative Specialist program team. This role will support complex and high-volume calendaring, travel planning, and expense reporting for a number of clients. Administrative Specialists provide remote support to clients across the Company and its locations. This is a full-time...
-
Administrative Coordinator
3 weeks ago
Washington, Washington, D.C., United States The Squires Group Full timeOur client, The Squires Group, is a leading global integrator supporting a major branch of the Department of Defense. They have a contract opportunity for a cleared Administrative Specialist to provide support to leadership with scheduling, tracking correspondence, and administrative tasks. The ideal candidate will have excellent organizational and...
-
Administrative Coordinator
4 weeks ago
Washington, Washington, D.C., United States Creative Financial Staffing Full timeAbout the OpportunityCreative Financial Staffing is seeking an experienced Administrative Assistant to join our team. As a key member of our administrative staff, you will provide high-level administrative support to our President and other senior executives.ResponsibilitiesProvide administrative support to the President and other senior executives,...
-
Administrative Coordinator
3 weeks ago
Washington, Washington, D.C., United States MedStar Health Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at MedStar Health. As an Administrative Assistant, you will provide diversified administrative support to our department management team and physicians, ensuring the smooth operation of our office.Key ResponsibilitiesContribute to the achievement of...
-
Administrative Coordinator
7 days ago
Washington, Washington, D.C., United States MedStar Health Full timeJob SummaryWe are seeking an experienced Administrative Assistant to join our team at MedStar Health. As an Administrative Assistant, you will provide diversified administrative support to our department management team and physicians. This is a fantastic opportunity to work in a dynamic and fast-paced environment, utilizing your exceptional organizational...
-
Administrative Coordinator
4 weeks ago
Washington, Washington, D.C., United States Graham Full timeJob OverviewAbout GrahamGraham is a dynamic organization seeking a highly skilled and detail-oriented Administrative Coordinator to provide exceptional support to our executive staff.Key ResponsibilitiesProvide administrative support to executive staff, including budgeting, personnel records, and payroll management.Assist with scheduling appointments, travel...
-
Administrative Coordinator
3 weeks ago
Washington, Washington, D.C., United States Cape Fox Shared Services Full timeAdministrative SpecialistAt Cape Fox Shared Services, we are seeking a highly skilled Administrative Specialist to support the Department of the Treasury Office of Intelligence Analysis. This role will provide administrative assistance to Treasury managers, ensuring the smooth operation of ongoing activities and processes.Key Responsibilities:Coordinate...
-
Administrative Coordinator
4 weeks ago
Washington, Washington, D.C., United States MedStar Health Full timeJob SummaryWe are seeking a highly skilled and organized Administrative Assistant to join our team at MedStar Health. As an Administrative Assistant, you will provide diversified administrative support to our department management team and physicians.Key ResponsibilitiesContribute to the achievement of established department goals and objectives, adhering to...
