Project Coordinator

2 weeks ago


Las Vegas Nevada, United States Wynn Resorts Full time

Job Overview
The Design & Development division of Wynn Resorts is seeking a skilled Project Coordinator to assist in the preparation of essential documentation for FF&E items intended for procurement by the department. This role involves close collaboration with the WDD team to ensure projects are completed efficiently and within budget.

Project Development Responsibilities
- Input new contacts and vendors into both Purchasing and Accounting systems, gathering necessary registration details including W-9 forms.
- Create and distribute bid packages under the supervision of senior project team members.
- Prepare bid analyses and spreadsheets for review by senior team members.

Project Administration Duties
- Enter and organize specifications provided by the Interiors department.
- Handle basic bidding requests and confirm vital order details such as terms and FOB.
- Generate purchase orders and change orders as requested by senior project team members.
- Validate and distribute check requests.
- Conduct data entry and follow up with vendors to expedite current orders, coordinating with freight forwarders and international entities as needed.
- Oversee inspection and quality control of received shipments at the warehouse.
- Process submittals and maintain the submittal log.
- Communicate project-related information to vendors and other project team members.
- Maintain accurate and timely project records in the online purchasing system and filing system.
- Execute administrative tasks assigned by senior project team members efficiently.

Project Completion Tasks
- Prepare shipping and installation documentation under the guidance of senior project team members.
- Assist in the follow-up and resolution of warranty claims or punch list items.
- Collaborate effectively with Accounting and senior project team members to finalize installed projects.


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