Project Support Coordinator
3 days ago
Job Overview:
The Project Support Specialist role at Integrated Resources is an exciting opportunity for a highly organized and detail-oriented individual to join our team. This position plays a crucial part in ensuring seamless project execution, vendor management, and financial accuracy.
About the Role:
We are seeking a skilled professional with excellent communication skills to facilitate requisitions, manage purchase orders, and coordinate with cross-functional teams. The successful candidate will have a strong understanding of accrual processes, contracts, and invoicing procedures.
Key Responsibilities:
- Interface with managers, field staff, and vendors to validate invoices and negotiate pricing revisions.
- Maintain accurate records of purchase orders, amounts billed, and balances remaining for various projects.
- Coordinate with internal stakeholders to manage project directives and remediation efforts.
- Invoice processing; review and revise invoices, communicate with suppliers regarding pricing errors.
- Ensure vendor invoicing is up-to-date, requesting and reviewing aging reports, validating service entries/costs in SAP.
- Maintain databases used to request off-site records, generate document status reports, and create inventory forms.
- Maintain database used to capture inception-to-date environmental remediation costs.
- Assemble project documentation submitted with filings to regulatory bodies.
Essential Requirements:
- Understanding of accrual processes and knowledge of contracts for invoice pricing validation.
- Proficiency with Microsoft Office Suite and ability to learn new applications (Word, Excel, Access, SharePoint, etc.).
- General knowledge of Sarbanes-Oxley Act (SOX) and Generally Accepted Accounting Principles (GAAP).
- Capability to work collaboratively with internal and external stakeholders.
- Strong verbal and written communication skills.
- Strong organization, multitasking, and team building skills with ability to prioritize tasks.
- Strong data analytical skills.
Benefits:
This full-time position offers a competitive salary range of $60,000 - $80,000 per annum, depending on experience, and a hybrid remote-work arrangement with 2-3 days of office time per week. Integrated Resources offers a dynamic work environment, opportunities for growth and development, and a comprehensive benefits package.
-
Administrative Coordinator Project Support
6 days ago
Plainfield, New Jersey, United States Union Sanitary District Full timeAbout the JobUnion Sanitary District is a pioneering independent special district delivering award-winning wastewater collection, treatment, and disposal services to the vibrant Tri-cities of Fremont, Newark, and Union City in southern Alameda County.We take pride in our diverse team of professionals and offer a dynamic work environment that values work/life...
-
Construction Project Coordinator
1 week ago
South Plainfield, New Jersey, United States PMA Consultants Careers Full timeJob OverviewPMA Consultants Careers is seeking a highly skilled Construction Project Coordinator to join our team. As a key member of our project management team, you will be responsible for coordinating and managing multiple construction projects from inception to completion.This role offers a competitive salary, comprehensive benefits package, and...
-
Project Coordinator Specialist
5 days ago
Plainfield, New Jersey, United States Union Sanitary District Full timeAbout the JobOur team is seeking a highly organized and detail-oriented Project Coordinator I/II to join our Capital Improvement Projects (CIP) team. This role will provide administrative support for various projects, including construction, maintenance, and special studies.We offer a dynamic work environment with opportunities for growth and development. As...
-
Project Coordinator Specialist
1 week ago
Plainfield, New Jersey, United States Union Sanitary District Full timeJob OverviewWe are seeking a highly organized and detail-oriented Project Coordinator I/II to join our Capital Improvement Projects team at the Union Sanitary District.This role offers both entry and journey levels, providing room for growth as you build experience and skills in project tracking, documentation, and coordination.The successful candidate will...
-
Operational Project Facilitator
1 week ago
South Plainfield, New Jersey, United States Integrated Resources Full timeAbout the Job:The Project Support Specialist role at Integrated Resources requires a highly motivated and detail-oriented individual to support project management, vendor relations, and financial operations. This role involves coordinating with cross-functional teams, maintaining accurate records, and ensuring compliance with regulatory requirements.Key...
-
Senior Project Controls Engineer
4 weeks ago
South Plainfield, New Jersey, United States PSEG Full timeJob SummaryThe PMO Project Controls Principal is responsible for developing and managing projects and construction-related project schedules from planning through project closure for active projects.Utilize expertise to offer technical/analytical and functional support in the area of project controls.Work closely with other internal stakeholders engaged in...
-
Project Scheduler Expert
1 week ago
South Plainfield, New Jersey, United States PMA Consultants Careers Full timeJob SummaryPMA Consultants Careers is seeking a highly skilled Construction Project Scheduler to join our team. As a key member of our project management team, you will be responsible for planning, coordinating, and controlling construction projects from start to finish.The ideal candidate will have a strong background in construction project management,...
-
Life Science Project Coordinator
1 week ago
Plainfield, New Jersey, United States Jobot Full timeWe are a leading Construction Manager with over 15 years of exceptional service to our clients, specializing in the life science construction market. Our team offers a collaborative and dynamic work environment, with opportunities for growth and professional development.The successful candidate will have at least 3+ years of experience in construction...
-
NJ Utility Project Manager
6 days ago
South Plainfield, New Jersey, United States Gotham Communications Full timeThe successful candidate will be based out of our client's office and support upper management while managing a small team of professionals. The job responsibilities include land acquisition, property purchase, and relocation.Key Responsibilities:Acquire property and easements by coordinating with project managers; prepare and maintain property logs; review...
-
Real Estate Project Manager
6 days ago
South Plainfield, New Jersey, United States Gotham Communications Full timeJob SummaryWe are seeking an experienced Real Estate Project Manager to manage various utility projects throughout NJ. The successful candidate will be based out of the client's office and support their upper management as well as manage a small team of professionals.About the RoleThe job responsibilities include land acquisition, property purchase, and...
-
Utility Projects Coordinator
1 week ago
South Plainfield, New Jersey, United States Gotham Communications Full timeWhat You Will GainIn this role, you will gain valuable experience in managing utility projects throughout NJ. You will have the opportunity to work with a talented group of professionals who are passionate about what they do. You will also have access to ongoing training and development opportunities to help you grow in your career. We estimate the salary...
-
Administrative Project Associate
1 week ago
Plainfield, New Jersey, United States Union Sanitary District Full timeKey ResponsibilitiesProject Documentation & Tracking: Prepare, review, and manage essential project documents like contracts, bids, and budgets.Contract & Vendor Support: Coordinate contract administration, including pre- and post-award support, bid evaluations, and tracking invoices.Resource Coordination: Identify project needs, coordinate resources, and...
-
Project Operations Specialist
5 days ago
Plainfield, New Jersey, United States Union Sanitary District Full timeAbout the TeamOur Capital Improvement Projects (CIP) team at Union Sanitary District is dedicated to delivering high-quality services to the community. We are seeking a skilled Project Coordinator I/II to support various projects, including construction, maintenance, and special studies.The successful candidate will possess strong analytical skills,...
-
Operations Project Assistant
5 days ago
Plainfield, New Jersey, United States Union Sanitary District Full timeJob OverviewAre you looking for a challenging and rewarding career opportunity? We are seeking a skilled Project Coordinator I/II to join our CIP team. As a key member of our team, you will provide administrative support for various projects, including construction, maintenance, and special studies.You will be responsible for managing project documentation,...
-
Assistant Project Supervisor
6 days ago
Plainfield, New Jersey, United States Salazar & Associates Full timeJob SummaryWe are seeking a detail-oriented and organized individual to support our senior project management team as an Assistant Construction Project Manager. This role involves assisting in managing construction projects, preparing detailed cost estimates, and coordinating with vendors, clients, and subcontractors.Key ResponsibilitiesProject Coordination:...
-
Project Management Assistant
3 days ago
Plainfield, New Jersey, United States Union Sanitary District Full timeAbout the RoleAs a Project Coordinator I/II, you will play a vital role in supporting a variety of projects, from construction and maintenance to special studies.You will be responsible for preparing, reviewing, and managing essential project documents, coordinating contract administration, and maintaining accurate records.This position offers a dynamic work...
-
Administrative Support Professional
4 days ago
South Plainfield, New Jersey, United States Tyler Truck Repair Inc Full timeJob OpportunityWe are seeking a reliable and detail-oriented individual to fill the position of Office Clerk at Tyler Truck Repair Inc. As an office clerk, you will be responsible for providing exceptional customer service, processing incoming paperwork, maintaining database records, and assisting in various office duties.Estimated Salary: $45,000 - $60,000...
-
Estimator and Project Coordinator
5 days ago
South Amboy, New Jersey, United States eco crete, llc Full timeWe are looking for a talented Estimator and Project Coordinator to join our team at Eco Crete, LLC.About the CompanyEco Crete, LLC is a leading provider of architectural decorative concrete solutions, offering innovative products and services that enhance the beauty and durability of landscapes. Our team is passionate about delivering exceptional results and...
-
Customer Service Coordinator
4 days ago
South Plainfield, New Jersey, United States Tyler Truck Repair Inc Full timeJob DescriptionWe are seeking a highly organized and detail-oriented individual to fill the position of Office Clerk at Tyler Truck Repair Inc. As an office clerk, you will be responsible for providing exceptional customer service, managing paperwork, and maintaining accurate database records.Estimated Salary: $55,000 - $70,000 per annum, based on experience...
-
Corporate Operations Coordinator
5 days ago
South Plainfield, New Jersey, United States Candidate Connections by Jacki Nitti LLC Full timeAbout Our CompanyCandidate Connections by Jacki Nitti LLC is a dynamic company seeking a highly skilled administrative professional to join our team.Estimated Salary: $52,500 per year.The ideal candidate will have strong administrative skills, attention to detail, and excellent communication abilities to provide comprehensive support to our CEO.Key...