Executive Coordinator
4 days ago
About the Role
Jackson Healthcare, a leading national healthcare staffing, search, and technologies firm, is seeking an Executive Coordinator to join our team. As a key member of our Continuous Care Company, you will provide administrative support to our Executive Vice President and assist in project coordination oversight of company-wide projects.
Key Responsibilities
- Provide direct administrative support to the Executive Vice President, including scheduling meetings, calendar management, travel itinerary, expense reports, and all other communications
- Assist in managing projects related to business and operations improvement initiatives, as directed by the Executive Vice President
- Support project coordination to improve workflow mapping of company processes and procedures
- Assist Executive Vice President with planning and managing budgets, including annual, quarterly, and monthly expense tracking and other key performance indicators
- Gather and analyze data, prepare reports, create documents, PowerPoints, and MS Excel spreadsheets
- Utilize and update project milestones in company tracking tools to prioritize and coordinate workflows
- Produce deadline-driven results and support senior staff in providing timely and accurate responses to client questions
Requirements
- Bachelor's degree or equivalent experience
- 10 years of administrative experience; 5 years executive assistance and/or project coordination experience
- Advanced MS Office Suite skills, including Teams
- Proven team player
- Diplomatic and professional communicator (verbal and written)
- Proven experience with tools to track projects and related deadlines
- Admin supporting multiple senior level executives (President, EVP level)
- Experience with Salesforce, SharePoint, Workday, and project management software platforms such as Asana or Smartsheet's is strongly preferred
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