Workplace Front Desk Coordinator

7 days ago

Bellevue, Washington, United States Motion Recruitment Full time

Workplace Receptionist Opportunity

We are seeking a highly organized and detail-oriented Workplace Receptionist to join our team in Bellevue, WA. This is a fully onsite role that requires strong communication and interpersonal skills.

Key Responsibilities:

  • Serve as the primary point of contact for employees, visitors, and vendors.
  • Create a welcoming environment for all office guests.
  • Greet, direct, and sign in visitors.
  • Build strong relationships with office employees and leadership.
  • Communicate office updates proactively to employees.
  • Maintain the visitor log for both internal and external guests.
  • Manage incoming and outgoing mail and packages.

Security & Health and Safety:

  • Collaborate with the Site Manager and client's Physical Security and Health and Safety teams to maintain site safety and security.
  • Report and assist with security and safety issues, inspections, and training.
  • Manage inventory, distribution, and tracking of temporary access badges.
  • Create and manage access badges for new employees, maintaining accurate logs.
  • Conduct periodic badge audits.
  • Coordinate with building management to update employee building access lists.
  • Assist in emergency drills and overall office safety.

Administration:

  • Report to the Bellevue Workplace Site Manager.
  • Assist with office supply inventory and ordering.
  • Help ensure employees remain productive and satisfied in the office.
  • Manage all mailroom operations for incoming and outgoing items.
  • Support Dayporter with cleaning, stocking, and maintaining office F&B programs.
  • Direct employees to internal resources and tools.
  • Assist with event setups and conference room bookings.
  • Prepare conference rooms for in-person and virtual meetings.
  • Provide support for Workplace projects, as capacity allows.
  • Assist on-site vendors with access and support.
  • Maintain the organization and appearance of the lobby and office.
  • Complete research projects and miscellaneous tasks as assigned.

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