Records Management Specialist

1 day ago

Oak Ridge, Tennessee, United States TRISO-X LLC Full time
Job Summary

TRISO-X, LLC is seeking a highly skilled Records Management Specialist to join our team. As a key member of our organization, you will be responsible for managing and maintaining records and documents, ensuring compliance with regulatory standards and developing comprehensive procedures for the company.

Key Responsibilities
  • Organize and maintain physical and electronic records, ensuring they are easily retrievable and securely stored.
  • Ensure all documents are accurately identified, labeled, stored, and categorized.
  • Ensure documents are properly entered into document control and records management systems.
  • Coordinate with various departments to ensure proper management and disposition of records.
  • Monitor/implement periodic reviews of controlled documents.
  • Monitor record retention schedules and ensure timely disposition of records.
  • Control access to documents, ensuring that only authorized personnel can retrieve or modify them.
  • Track document versions and revisions, maintaining a comprehensive version control system.
  • Ensure review and approval records are maintained and available for Quality Assurance and regulatory audits.
  • Prepare and coordinate procedure reviews, comment resolution, and approvals.
  • Ensure procedures can be performed as written.
  • Collaborate with managers and subject matter experts during procedure development.
  • Create and revise advanced templates, forms, drawings, diagrams, tables, and charts, captions, indexes, custom fields, and merged information to help preparers convey concepts and ideas.
  • Format documents to include generating tables of contents, lists of figures, charts, tables, headers and footers, text, headings and references, and other lists from styles applied to document content.
  • Ensure document properties meet formatting requirements in Word, PDF, and PowerPoint formats.
  • Ensure that formatting is consistent throughout documents in accordance with internal templates and style guide (use of abbreviations, in-text citations, hyperlinks, terminology, bibliographies, etc.).
  • Provide training to staff on records management, document control, and procedure writing.
  • Maintain professional demeanor and behavior at all times in all forms of communication.
  • Perform other duties as assigned by manager.
Requirements
  • High School diploma or some college coursework.
  • Typically, three years of experience in an administrative or records management role required.
Benefits
  • X Energy, LLC offers a robust benefits package that includes a 401K plan with an employer match, Medical/Dental /Vision Insurance, Life and Disability Insurance, Paid Time Off, and a Tuition Reimbursement/Professional Development policy that supports the continuing education of our employees.

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