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Sourcing Specialist

2 months ago

San Antonio, Texas, United States Apex Systems Full time
Sourcing Specialist
  • Location: San Antonio, TX
  • Schedule: Monday-Friday 8am-5pm
  • Duration: contract through EOY
Job Overview:

The Sourcing Specialist plays a crucial role in supporting internal stakeholders by managing the procurement of products and services, implementing strategic sourcing initiatives, achieving cost efficiencies, overseeing contract management, and fostering supplier relationships.

Key Responsibilities:
  • Adheres to the Company's Procurement Policies, Procedures, and relevant Texas Laws and Regulations throughout procurement processes.
  • Collaborates with internal departments to assess procurement needs and specifications.
  • Assists in the administration of contracts and evaluates vendor performance, ensuring thorough documentation and resolution of issues.
  • Examines Purchase Requisitions for completeness and compliance with necessary documentation.
  • Validates Purchase Requisitions for accuracy and clarity in terminology and specifications.
  • Engages with internal teams to define scopes of work, specifications, and compliance requirements.
  • Facilitates the creation of RF(x) documents, including Requests for Proposals, Quotations, and Bids, tailored to meet business unit demands.
  • Reviews Exempt Forms to assess justification for deviations from competitive bidding processes.
  • Coordinates and organizes meetings and site visits with suppliers and internal teams.
  • Promotes participation from local, diverse, and small businesses in sourcing events.
  • Under management supervision, coordinates the review of customized contract drafts by relevant stakeholders to minimize risk.
  • With guidance, reviews and negotiates terms and conditions with suppliers to mitigate potential risks.
  • Participates in the decision-making process for contract awards under management supervision.
  • Prepares and distributes purchase orders to suppliers and relevant departments.
  • Maintains a strong focus on safety in all procurement activities.
  • Responds to inquiries from customers and suppliers regarding order status and modifications.
  • Maintains and organizes purchasing records, reports, and pricing information.
  • Under supervision, compares supplier prices, specifications, and delivery timelines to identify the most advantageous bids.
  • Monitors the progress of requisitions, contracts, and orders.
  • Performs additional duties as assigned.
Minimum Qualifications:
  • Bachelor's degree in Supply Chain Management, Business Administration, Finance, Accounting, Operations Management, Engineering, Communications, or a related field from an accredited institution, or equivalent experience in Procurement, Contract Management, or a Paralegal role.
  • Proficient in Microsoft Office Suite, including word processing, spreadsheets, databases, presentation software, and email communication.
  • Experienced in a Microsoft Windows environment.
  • Demonstrated ability to work collaboratively in a team setting, coordinating with various departments to achieve organizational goals.
Apex Systems is an equal opportunity employer committed to diversity and inclusion in the workplace. We do not discriminate based on any protected characteristic and welcome qualified applicants from all backgrounds.