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Human Resources Coordinator

1 month ago

Miami, United States ALTO Full time
Job Summary

The Human Resources Coordinator will provide essential administrative support to ensure smooth operations across the organization's Human Resources and hiring functions. This role supports day-to-day HR operations, assists in the on-boarding process, and helps ensure the seamless integration of new hires into the organization.

Key Responsibilities
  • Maintain and update employee records, ensuring data accuracy and compliance with legal requirements.
  • Respond to employee inquiries regarding HR policies, benefits, and procedures, referring complex issues to senior HR staff or management as needed.
  • Support the end-to-end on-boarding process, including entering new hire information into the HRIS system and verifying all data is accurate and up-to-date.
  • Assist in maintaining and tracking employee attendance, time-off requests, and absences, ensuring accurate record keeping for payroll and compliance purposes.
  • Perform regular audits of HR files and employee records to ensure compliance with organizational policies, state, and federal regulations.
  • Provide clerical support to the HR department, including scheduling meetings, preparing HR-related reports, and coordinating internal communications.
  • Assist with payroll functions, including data entry, processing payroll changes, resolving discrepancies, and distributing paychecks.
  • Act as a liaison between employees and benefits providers, ensuring timely communication of benefits information.
  • Participate in maintaining and updating HR policies, ensuring that staff are informed of any changes or updates.
  • Assist in the planning, coordination, and execution of company events such as employee recognition programs, holiday parties, benefits enrollment meetings, and wellness initiatives.
  • Help maintain and update the HRIS and other HR databases to ensure efficient access to employee data and streamline processes.
  • Support recruitment efforts by coordinating interview schedules, tracking candidates through the hiring process, and ensuring a seamless experience for applicants when needed.
  • Handle employee off-boarding by processing final payroll, ensuring the return of company assets, and confirming the employee's removal from all relevant systems.
Requirements
  • Excellent verbal and written communication skills.
  • Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
  • Excellent organizational skills and attention to detail.
  • Proficient with Microsoft Office Suite or related software.
  • Proficient with or the ability to quickly learn payroll management, human resource information system (HRIS), and similar computer applications.
  • Associates degree in related field required.
  • Prior HR experience required.