Financial Operations Specialist

4 weeks ago


Boston, Massachusetts, United States MaestroFS Full time

Trove is a leading independent multi-family office in North America, dedicated to delivering bespoke financial solutions to high-net-worth individuals and families.

We are seeking a skilled Financial Operations Specialist to join our team in [insert location(s)].

This individual will be responsible for the daily accounting and operations for a portfolio of assigned families and/or engagements.

The ideal candidate will have a strong understanding of general ledger software, bill pay software, and CRM systems, as well as experience working in family offices and high net worth individuals.

Responsibilities will include:

  • Managing general ledger / chart of accounts and identifying mistakes or errors
  • Ownership of family receivables: accounts receivable, loan and services such as preparation of invoices, issue resolution, and ensuring timely deposits
  • Treasury management: process and reconcile all activity for banking, credit cards, custody / brokerage accounts, alternative payment methods, and retirement accounts
  • Ownership of asset tracking process: real property, collectibles, other assets, and preparation of journal entries as necessary
  • Investment and partnership accounting: prepare journal entries and reconcile investment accounts
  • Reporting and analytical review with proficient use of software
  • Assist with tax return payments: follow tax deadlines to process payments in a timely manner (checks via certified mail / EFT via federal and state portals / EFT via banking system)
  • Communicate cash needed for tax payments to the team
  • Assist with estate related tasks and projects, as needed
  • Occasionally assist with concierge special projects
  • Organize and process payroll for employees (household and / or business) as per the SOP and workflow
  • Assist with ad hoc projects and family requests, as needed

Requirements include a minimum of an associate degree in accounting or related area, with a bachelor's degree preferred. 1-3 years prior accounting or related experiences, client service-oriented experience preferred.

We offer a competitive compensation package, including discretionary bonus targets, generous retirement plan company matching, medical and dental benefit options, and more. Qualified applicants are considered for employment without regard to age, race, color, sex, marital status, religion, creed, ancestry, national or ethnic origin, physical or mental disabilities (as defined in the Americans with Disabilities Act), sexual orientation, or gender identity.



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