Office Coordinator
4 weeks ago
We are seeking a highly organized and proactive Office Manager to join our team in the Cerritos office. The ideal candidate will have previous experience managing office and administrative tasks for a fast-paced or start-up organization.
Key Responsibilities- Support the smooth operation of the office, including organizing office-wide meetings, staff events, and corporate functions.
- Coordinate logistics for meetings and events, such as booking venues, arranging catering, and managing travel arrangements.
- Provide calendar management and scheduling support to senior leadership, ensuring efficient time management.
- Collaborate with regional teams to ensure marketing materials, branded items, and event collateral are prepared and available on time for all events.
- Manage vendor relationships for event supplies, promotional items, and external services.
- Support in the preparation and distribution of meeting agendas and materials.
- Oversee general office maintenance, including liaising with building management for repairs, health and safety compliance, and facilities management.
- Monitor and manage office supplies, ordering new stock as needed, and ensuring all office equipment is well-maintained.
- Support onboarding of new employees, including setting up workstations, issuing IT equipment, and ensuring a smooth integration into the office environment.
- Handle office budgets, including tracking expenses for office activities, supplies, and events, while maintaining cost efficiency.
- Serve as the main point of contact for employees and external partners regarding office management, administrative support, and event inquiries.
- Ensure the office operates smoothly by implementing and maintaining organizational policies and procedures.
- Competitive compensation package.
- Birthday and anniversary celebrations.
- Flexible working hours and hybrid/remote working options.
- Regular team socials.
- Investing in your future through continuous learning opportunities and professional training programs.
- An inclusive environment that values diversity and encourages collaboration and innovation.
- Employee recognition programs.
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