Administrative Support Specialist

2 weeks ago


Cerritos, California, United States Ultimate Staffing Full time

The Administrative Assistant role at Ultimate Staffing is a key position that ensures the smooth operation of the office.

Key Responsibilities:

  • Office Management: Maintain a tidy and organized office environment, including managing supplies and equipment.
  • Scheduling: Coordinate and manage calendars, schedule appointments, and organize meetings for team members.
  • Communication: Handle incoming and outgoing correspondence, including emails and mail.
  • Documentation: Prepare and organize documents, reports, and presentations as needed, ensuring accuracy and completeness.
  • Data Entry: Maintain databases and filing systems, ensuring information is current and easily accessible.
  • Support: Provide administrative support to various departments as needed, assisting with projects and tasks to meet team goals.

Qualifications:

  • High school diploma or equivalent; additional education or certifications in office administration preferred.
  • Previous experience in an administrative role or office environment.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and basic office equipment.
  • Strong communication skills, both written and verbal, with a customer-focused attitude.
  • Excellent organizational skills and ability to manage multiple tasks effectively.


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