Financial Operations Assistant

2 weeks ago

Saint Joseph, Michigan, United States Edgewater Automation Llc Full time
Job Overview

The Accounting Support position plays a crucial role in assisting the Accounting department by executing various clerical responsibilities. This includes the management of transaction processing and recording, preparation of financial reports and budgets, and communication with clients, suppliers, and vendors. The role is designed to evolve into a more advanced position over time, with the provision of necessary training and mentorship.

Key Responsibilities
  • Perform data entry and invoicing tasks utilizing Total ETO, QuickBooks, and JobBoss.
  • Address and resolve discrepancies in collaboration with process partners (receiving, purchasing, management).
  • Engage daily with suppliers and vendors regarding accounts payable and receivable matters.
  • Manage daily expense processing in SAP Concur, ensuring accuracy and timely reporting from staff, and appropriately charging expenses to relevant projects.
  • Collaborate daily with Project Management on accounting-related objectives and issues.
  • Coordinate with Shipping & Receiving to allocate freight invoices to the correct projects for billing purposes.
  • Maintain regular communication with process partners at various Edgewater locations to ensure effective vendor account management.
  • Distribute the Project Summary Report weekly to senior management.
  • Oversee the Employee Dental Reimbursement Program.
  • Conduct monthly reconciliation of vendor statements and inter-company sales.
  • Assist administrative partners with quarterly financial maintenance.
  • Take ownership of Month End reporting, including:
    • Closing out reports for the designated location.
    • Finalizing journal entries in QuickBooks for submission to Corporate Finance.
    • Preparing final month-end figures for review.
    • Identifying and correcting discrepancies.
    • Presenting monthly metrics to senior management.
  • Commit to training on Time & Material project accounting, expected to start a few months after the position commences.
  • Supervise the Accounts Payable and Accounts Receivable functions, assisting in the development of Standard Operating Procedures (SOPs) to enhance visibility and accountability.
  • Future responsibilities may include:
    • Management of payroll and outbound check processes.
    • Supporting the Purchasing Department with accounting-related inquiries.
    • Tracking and managing the overall budget for the facility.
Required Skills and Qualifications
  • Proficiency in Windows-based operating systems and software including:
    • QuickBooks
    • JobBoss
    • SAP Concur
    • TotalETO (Questica)
  • An equivalent combination of education and experience will be considered.
  • Associate's degree in business or management is preferred.
  • A minimum of 5 years of experience in accounting, particularly in accounts payable/receivable related to custom automation.
  • 1-2 years of experience with QuickBooks software is required.
Work Environment

This position operates within a professional office setting, utilizing standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.

Physical Requirements

The physical demands for this role include regular communication, frequent standing and walking, and the ability to use hands for various tasks.

Position Type

This is a full-time role with standard working hours, typically Monday through Friday.

Equal Employment Opportunity

Edgewater Automation provides equal employment opportunities to all employees and applicants, prohibiting discrimination and harassment of any kind.

Additional Information

This job description is intended to provide a general overview of the position and is not exhaustive of all duties and responsibilities.

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