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Financial Operations Assistant
2 months ago
The Accounting Support position plays a vital role in assisting the Accounting department by executing various administrative tasks. These tasks include processing and documenting financial transactions, generating reports and budgets, and managing communications with clients, suppliers, and vendors. This role is designed to evolve into a more advanced position over time, with the necessary training and mentorship provided.
Key Responsibilities- Perform data entry and invoicing using software such as Total ETO, QuickBooks, and JobBoss.
- Address any discrepancies in collaboration with process partners, including receiving, purchasing, and management teams.
- Engage daily with suppliers and vendors regarding accounts payable and receivable matters.
- Process daily expenses in SAP Concur, ensuring accurate and timely reporting from staff, and correctly allocating expenses to relevant projects.
- Collaborate daily with Project Management on accounting objectives and issues related to projects.
- Work closely with Shipping & Receiving to allocate freight invoices to the correct projects for billing purposes.
- Communicate regularly with process partners at various locations to ensure effective management of vendor accounts.
- Distribute the Project Summary Report weekly to upper management.
- Oversee the Employee Dental Reimbursement Program.
- Conduct monthly reconciliation of vendor statements and inter-company sales.
- Assist other administrative partners with quarterly financial reviews.
- Take ownership of Month-End reporting, including:
- Finalizing reports for the location.
- Completing journal entries in QuickBooks for submission to Corporate Finance.
- Preparing final month-end figures for review.
- Identifying and rectifying discrepancies.
- Presenting monthly metrics to management.
- Commit to training on Time & Material project accounting, expected to begin a few months after starting.
- Supervise the Accounts Payable and Accounts Receivable functions, assisting in the development of standard operating procedures to enhance visibility and accountability.
- Future responsibilities may include payroll management and budget development for the facility.
- Proficiency in Windows-based operating systems and software, including:
- QuickBooks
- JobBoss
- SAP Concur
- TotalETO (Questica)
- An equivalent combination of education and experience will be considered.
- Associate's degree in business or management.
- A minimum of 5 years of experience in accounting, specifically in accounts payable and receivable related to custom automation.
- 1-2 years of experience using QuickBooks is mandatory.
This position operates within a professional office setting, utilizing standard office equipment such as computers, phones, and photocopiers.
Physical RequirementsThe physical demands of this role require regular communication and interaction, as well as frequent standing, walking, and use of hands.
Position TypeThis is a full-time role with a standard work schedule.
Equal Employment OpportunityEdgewater Automation provides equal employment opportunities to all employees and applicants, prohibiting discrimination of any kind.
Additional InformationThis job description is not exhaustive and may be subject to change at any time.
