Business Operations Coordinator

2 days ago

Colorado Springs, Colorado, United States PteroDynamics Inc. Full time
Business Operations Coordinator

PteroDynamics Inc. is seeking a highly organized and detail-oriented Business Operations Coordinator to support our expanding engineering team in Colorado Springs. As a key member of our administrative team, you will play a critical role in ensuring the smooth operation of our facility and supporting our business operations.

Key Responsibilities:
  • Coordinate office and facility services, including appointment-setting, HR, records control, purchasing, inventory, shipping, maintenance, and other administrative activities.
  • Support the Engineering, Special Projects, and Operations teams with regular communication and coordination.
  • Manage routine facility duties, such as monitoring stock, ordering and replenishing supplies, and facilitating inventory management.
  • Assist with facility management and upkeep, including meter readings, inspections, and facility projects.
  • Support special events planning and business operations, including billing, invoicing, and tracking.
  • Manage incoming and outgoing correspondence, including emails, faxes, and mail.
  • File and organize records, invoices, and other necessary documentation.
  • Provide exceptional customer service, greeting visitors and ensuring they have completed the necessary access documentation.
  • Act as the primary resource for shipping, receiving, storage, and distribution of all items received.
  • Schedule repairs for general office equipment and maintenance, communicate with and direct vendors.
  • Occasionally drive to local vendors to pick up supplies.
Requirements:
  • High school diploma or equivalent (two years of college or equivalent work experience preferred).
  • Five years of related work experience.
  • High computer literacy and proficiency with Microsoft Suite, Google Workspace, Zoom, and other relevant software.
  • Able to exchange non-routine information using tact and persuasion as appropriate.
  • Ability to exercise discretion and confidentiality.
  • Strong oral and written communication skills.
  • Displays flexibility and an aptitude for learning.
  • Excellent organizational and time management skills.
  • Great customer service and interpersonal skills.
  • Keen attention to detail.
  • Problem-solving and basic troubleshooting skills.
  • Comfortable in a fast-paced environment.
  • Displays flexibility and an aptitude for learning.
  • Excellent organizational and time management skills.
  • Comfortable interacting and building relationships with individuals at all levels of the organization.
  • Superior work ethic and organization skills.
  • Personal vehicle and valid driver's license (mileage reimbursement provided).
  • US Citizenship/Permanent Resident Status.
What We Offer:

PteroDynamics Inc. offers a comprehensive compensation package, including a competitive salary, stock options, company-sponsored medical insurance, dental, vision, term life insurance with an AD&D rider, 401(k) plan with up to 3% matching by the company, long-term disability, paid time off, paid holidays, paid sick time, and a collaborative inclusive working environment in an exciting, growing startup company.

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