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Business Operations Assistant
2 months ago
The Business Office Assistant will provide administrative support to the Business Manager and other school staff, ensuring the smooth operation of the business office. This role will be responsible for handling various tasks, including accounts payable, payroll, student fees, and inventory management.
Key Responsibilities- Accounts Payable: Process and manage accounts payable, including matching invoices to purchase orders and packing slips, scanning and entering invoices into the account's payable software, and obtaining business manager approval for payables.
- Payroll: Assist in the monthly payroll process, including timesheet data entry, leave detail entry, and reconciling monthly payroll liability invoices.
- Student Fees: Track and record student fees in the student information system.
- Campus Runner: Run errands between campuses and buildings daily, and occasionally make off-campus trips as needed.
- Inventory: Maintain a database of school inventory and perform annual inventory checks.
- Lunch Program: Work with the district provider to oversee and maintain the school lunch program, supervise school lunch personnel, and work in the kitchen as a substitute when necessary.
- Online Payment System: Create payment postings and monitor payments, creating reports as required.
- Filing: Maintain hard copies and scans of documents, and maintain comprehensive and orderly files.
- Bank Deposits: Reconcile school funds and create bank deposits, recording transactions as needed.
- Human Resources: Work with the HR Department to coordinate benefit deductions for payroll and ensure employee payroll files are kept in order and comply with regulations.
- Education: Associate's degree in accounting or business, or a bachelor's degree in accounting, finance, or business administration.
- Experience: Experience working in an office environment, preferably with money and data, and proficiency in Microsoft products, including Word and Excel.
- Skills: Ability to multi-task, quickly learn and follow policies and procedures, and maintain confidentiality in all matters.
- Other Requirements: Ability to use a 10-key proficiently, become a notary within one month of hire, and understand financial reports within two years of hire.
- Dental insurance
- Health insurance
- Life insurance
- Long-term disability insurance
- Paid time off
- Vision insurance
- Public Employees' Retirement Association (PERA) a lifetime monthly benefit in retirement
