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Human Resources Coordinator

2 months ago

Englewood, Colorado, United States Citadel Security Full time

Why Consider Joining Our Organization?

> Seamless Onboarding Experience: At Citadel Security USA, we offer localized training initiatives and company attire, ensuring you are well-prepared from the outset. We will provide you with the essential skills and knowledge to thrive in your position.

> Attractive Compensation: Your hard work and dedication will be acknowledged with a competitive salary that reflects your efforts. Please refer to the specific job listing for detailed pay information.

> Regular Pay Schedule: We recognize the significance of prompt payments. Our consistent payroll system guarantees that you receive your paycheck weekly. Additionally, we offer the option for daily payments, providing you with financial assurance during unforeseen circumstances.

> Employee Benefits: We prioritize our team members and cultivate a nurturing work atmosphere. Full-time staff members are eligible for benefits such as medical, dental, vision, life, and other supplemental insurance options. Experience the security that comes with comprehensive coverage while advancing your career.

> Additional Perks: We offer a 401(k) Safe Harbor Retirement Savings Plan to all employees, complete with a generous immediate vesting employer match.

> Paid Time Off: Full-time employees qualify for Paid Time Off (PTO), which allows for flexibility in how you utilize your paid time away from work.

> Sick Leave: Citadel Security USA provides all employees in Colorado with access to the Colorado Sick Pay Leave.

> Referral Incentive: Share the opportunity with friends and earn rewards Refer someone to our team, and upon their hiring, you will receive $50.00 as a token of our gratitude.

COMPENSATION DETAILS

$23.50 per hour

Non-exempt position (eligible for overtime as applicable under state law)

ROLE OVERVIEW

We are seeking a Human Resources Coordinator to become part of our team at our Sheridan Office. This role involves a variety of administrative and office support tasks for the department and/or managers and supervisors to ensure the smooth operation of the organization.

Key Responsibilities - Administrative Support = 30%

  • Provide administrative and clerical assistance, including correspondence, typing, filing, research, and various projects.
  • Exercise sound judgment, discretion, and confidentiality regarding sensitive departmental information.
  • Utilize cloud-based collaboration tools effectively (e.g., MS Teams).
  • Create detailed spreadsheets, Word documents, and/or PowerPoint presentations.
  • Manage complex administrative responsibilities.
  • Answer, screen, and redirect incoming phone calls. If necessary, send an email with the caller's contact details and message.
  • Welcome and direct visitors and clients.
  • Perform general clerical tasks such as photocopying, faxing, and mailing.
  • Maintain both electronic and physical filing systems.
  • Retrieve documents from the filing system.
  • Handle requests for information and data.
  • Resolve administrative inquiries and issues.
  • Prepare written responses to routine inquiries.
  • Draft and modify documents, including correspondence, reports, memos, and emails.
  • Schedule and coordinate meetings and appointments for managers or supervisors.
  • Sort and distribute incoming correspondence.
  • Manage office supply inventories.
  • Coordinate maintenance of office equipment.
  • Effectively manage time with minimal supervision.
Key Responsibilities - Departmental Support = 30%
  • Recruitment:
  • Navigate the company's applicant tracking system to review applications.
  • Screen applicants who have applied through the company's job postings.
  • This includes making phone calls, updating statuses, and entering notes during phone screenings/interviews.
  • Schedule applicants for orientation, training, and onboarding meetings as required.
  • Complete the applicant background check process.
  • Maintain regular communication with the HR Manager regarding the company's recruitment needs.
  • Onboarding:
  • Navigate the company's onboarding system to successfully onboard candidates.
  • Facilitate the onboarding process by emailing candidates information on completing their new hire paperwork.
  • Collect all necessary forms of government-issued identification for candidates to complete Form I-9s.
  • Complete Form I-9s for all newly hired employees through the company's I-9 Management system.
  • Ensure successful transfer of new hire information in the company's scheduling system and correct any errors.
  • Communicate with the HR Manager and Hiring Managers when a new hire has been successfully processed in the company's systems.
  • Document tasks and report to both the General Manager and Human Resources Manager (time blocking).
Key Responsibilities - Operational Support = 30%
  • Assist in scheduling and executing service requests, including creating sites, contracts, positions, and schedules.
  • Conduct monthly audits (running, reviewing, communicating with managers, and terminating).
  • Provide administrative support related to large-scale events in the field in addition to the primary workplace.
  • Answer and direct phone calls, routing them to the appropriate department or taking messages for the relevant person.
  • Organize or schedule appointments as necessary, especially when manager availability is limited.
  • Maintain office hours and procedures, noting low office supplies for ordering through the business account, maintaining forms and employee resources, and supporting office hours.
  • Provide general assistance to walk-ins and/or visitors.
  • Collaborate with managers to address requests or inquiries.
Key Responsibilities - Other Duties = 10%
  • Employee Profile Management:
  • Ensure employee profiles are current and accurate, including profile photos, phone numbers, permissions, skills, attributes, and employee notes.
  • Assist employees with scheduling, availability, mobile app access, and time-off requests.
  • Perform other duties and responsibilities as assigned.
Qualifications:
  • Provide credible references and I-9 Employment Eligibility Documentation (legal eligibility to work in the U.S.).
  • Must possess a high school diploma or GED.
  • Must be at least 18 years old.
  • Must successfully pass a background check.
  • Must have 1-3 years of relevant experience in a similar role.
  • Ability to perform job tasks professionally in a customer service-oriented industry.
  • Proficiency in reading, writing, and speaking the English language.
  • Computer skills and knowledge of relevant software.
  • Familiarity with the operation of standard office equipment.
  • Understanding of clerical and administrative procedures and systems, such as filing and record-keeping.
  • Knowledge of basic office management principles and practices.
  • Exhibit a positive attitude.
  • Punctuality is essential; never late.
  • Ability to plan and prioritize tasks effectively.
  • Skills in problem assessment and resolution.
  • Competence in information gathering and monitoring.
  • Attention to detail and accuracy is crucial.
  • Must be flexible, adaptable, and a team player.
$23.50 per hour

Citadel Security USA is a veteran-owned security firm and one of the most reputable security providers in the industry. Established in 2007, Citadel Security has become a leader in managing complex, multi-site security projects for our clients. Our strategic partnership approach employs a security threat matrix and integrates modern security techniques to minimize overall risk.

Our organization is currently seeking full-time and part-time security and public safety professionals who are ready to elevate their training and experience. Enhance your customer service skills while serving your community.

At Citadel Security, we aim to develop our Security, Safety, and Loss Prevention professionals to become integral to our professional brand. We strive to deliver a customer service-oriented approach to security and public safety. Unlike many large security firms, our management has established our company as a blue-collar employee-focused organization.

Citadel Security USA is an equal opportunity employer. We do not discriminate in employment, recruitment, job advertisements, compensation, termination, promotions, and other employment conditions based on race, color, gender, national origin, age, religion, creed, disability, veteran status, sexual orientation, gender identity, or gender expression.