Division Administrator

3 days ago

Indianapolis, Indiana, United States Indiana University Full time
Job Summary

The Clinical Pharmacology Division Administrator serves as the top administrator for the academic and administrative operations and is responsible for providing leadership, strategic direction, and input on all fiscal and administrative affairs related to the education and research missions, with an advisory role into clinical operations.

Department-Specific Responsibilities
  • Leads, initiates, develops, recommends and implements short and long-term division goals and initiatives in the areas of research, education, human resources, finance, gift development, clinical/practice plan funding and physician compensation throughout IU and IUHP (if applicable).
  • Directly supervises Division staff of 3 administrative leads and oversees the supervision of their direct reports for a total of 8 staff.
  • Conducts annual performance reviews and cultivates professional development plans.
  • Oversees and approves the development of organizational structures, job description development and updates, position reclassification/changes, annual increases, promotions, hiring and/or termination proceedings for all non faculty staff.
  • Develops staffing plans.
  • Oversees the faculty recruitment processes in the Division, including the design of compensation and startup packages.
  • Determines financial implications of recruitment packages, negotiates with internal and external investors to the hires to maximize university resources to attract top candidates.
General Responsibilities
  • Directs the daily and long-term financial and/or administrative operations of multiple institution organizational units or a multi-faceted academic research and teaching unit within a school or college.
  • Responsible for accuracy, timelines, and the general integrity of the Health Services Administration family.
  • Controls all expenditures and statement of accounts to ensure regulatory compliance and fiscal integrity.
  • Manages complex revenues including internal and external sources.
  • Directs the management of general appropriation, endowment, federal and non-federal grants and contracts, and gift funds.
  • Prepares operating and project budget drafts. Creates annual revenue and expenditure budget for school or support unit.
  • Monitors functional area budgets and reports any significant deviations from approved budgets. Develops budgetary policies and procedures.
  • Responsible for supervising business support personnel.
  • Develops, plans, and directs special projects, which may include space renovations, space allocations, staffing, equipment purchases, long-range plans, leasing of off-campus space and services.
  • May oversee and direct variety of human resources activities including employment, labor relations, benefits, training, and classification for functional area.
Qualifications

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

Education
  • Bachelor's degree in health services, finance, business, or related field
Work Experience
  • 4 years of related functional experience.
  • 1 year of management experience
Skills
  • Proficient communication skills
  • Maintains a high degree of professionalism
  • Demonstrates time management and priority setting skills
  • Demonstrates a high commitment to quality
  • Excellent organizational skills
  • Excellent collaboration and team building skills
  • Effectively coaches and delivers constructive feedback
  • Instills commitment to organizational goals
  • Demonstrates excellent judgment and decision making skills
  • Effective conflict management skills
  • Builds and manages effective teams
  • Experience using large scale financial platforms in and/or for a variety of financial operations
  • Advanced ability to interpret financial documents from an accounting, policy, and practice perspective
  • Experience in project management, user-testing, and implementation and/or development of financial structures, policies, and procedures.
  • Intermediate accounting skills and an understanding of Generally Accepted Accounting Principles (GAAP)
  • Ability to mine data from multiple sources and integrate into usable format
  • Ability to clearly present material and make it accessible to a variety of audiences
  • Ability to understand and interpret financial policies, regulations, and pertinent state/federal laws
  • Advanced knowledge of financial statements and different budgetary models; ability to apply in different situations
  • Knowledge of human resources laws and procedures as related to managing staff; Knowledge and understanding of the importance of mentors and mentorships
  • Demonstrated ability to create workable solutions from broad concepts and ideas, projections, forecasting, and long term planning
Working Conditions / Demands

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Advertised Salary

$102,950 - $112,950 per year based on experience.

Benefits Overview
  • Multiple plan options for medical insurance
  • Dental insurance
  • Health Savings Account with generous IU contribution
  • Life insurance, LTD, and AD&D options
  • Base retirement plan contribution from IU, subject to vesting
  • Additional supplemental retirement plan options
  • Tuition benefit for IU classes
  • 10 paid holidays per year
  • Generous Paid Time Off
  • Paid Parental Leave
  • Employee Assistance Program (EAP)
Job Classification

Career Level: Sr. Operational

FLSA: Exempt

Job Function: Health Services

Job Family: Health Services Administration

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