Operations Manager

3 weeks ago

Bradenton, Florida, United States HP Ingredients Full time

Job Summary:

The Operations Manager will oversee the day-to-day activities of the company, ensuring the smooth operation of procurement, production, warehouse, and logistics. This is a full-time, onsite position.

Key Responsibilities:

  • Plan, direct, and coordinate daily operations, including supervising a small team of subordinates in shipping, warehouse, logistics, and production.
  • Implement business management principles, organizational structure, workflow, and operating procedures with urgency.
  • Evaluate and revise operations and procedures in response to organizational change and maintain efficient use of resources.
  • Establish procurement, purchasing, logistics, and production policies as needed to meet compliance standards.
  • Manage resources, stock/inventory, and monitor budgets.
  • Maintain compliance with health and safety regulations to support a zero-incident culture.
  • Communicate company performance with clients, shareholders, and staff.
  • Monitor and analyze performance metrics to identify areas for improvement.
  • Attend meetings and negotiations with vendors, suppliers, and stakeholders.
  • Coordinate weekly meetings with suppliers and co-packers for open POs/projects.
  • Achieve production objectives within approved budget, schedules, and quality specifications.
  • Foster a high-performing work team culture.
  • Develop and maintain a trained, quality-centered manufacturing team.
  • Resolve outstanding order issues to meet on-time shipment commitments.
  • Source raw materials, negotiate pricing, and qualify vendors.
  • Purchase raw materials from start to finish, ensuring timely issuance of POs and review of COAs.
  • Manage private label production outsourcing and in-house production from start to finish.
  • Responsible for MRO purchases, ensuring sufficient stock levels.
  • Review and ensure receiving paperwork is in order.
  • Work closely with the Accounting department to resolve pricing discrepancies.
  • Timely update production notes and communicate with Inside Sales and supervisors.
  • Establish inventory analysis for monitoring inventory levels and ensuring uninterrupted supply chains.
  • Verify customer labels.
  • Establish good relationships with existing, new suppliers, contract manufacturers, and custom brokers.
  • Negotiate advantageous terms with suppliers/contract manufacturers.
  • Negotiate advantageous contracts to secure supply and cost savings.
  • Communicate timely with internal and external customers/suppliers.
  • Deliver productivity cost savings year over year on key ingredients.
  • Develop and execute strategic projects to achieve a sustainable competitive advantage and ensure uninterrupted supply chains.
  • Support Organic Inspection Audit, Kosher Audit, and Halal Audit, as needed.

Requirements:

  • Bachelor's degree in business or a related field from an accredited institution.
  • 8-10 years of professional experience in operations management or related areas, including handling international shipments, preferably in a nutraceutical or food manufacturing environment.
  • Minimum 8 years of experience in sourcing, procurement, inventory management, and some project experience in similar industries.
  • Experience with ERP manufacturing systems (Oracle NetSuite, Microsoft Dynamics 365, or other ERP systems).
  • Minimum 5 years of managing employees or project teams.
  • Minimum 8 years of cross-functional experience with procurement, scheduling, production, and logistics.
  • Strong computer skills, including proficiency in Word, Excel, and the internet.
  • Valid driver's license.
  • Fluent in English (written and oral).
  • Authorized to work in the US.

Knowledge, Skills, and Abilities (KSAs) and Competencies:

· Attention to detail is a must.

· Results-driven.

· Ability to get pricing and documents from various vendors on a timely basis.

· Ability to negotiate pricing with various vendors.

· Sense of urgency and passion for customer satisfaction.

· Takes initiative and follows through with task completion.

· Maintains a positive work atmosphere and finds ways to build good relationships with customers, vendors, coworkers, and management.

· Dependable and punctual.

· Solid reasoning ability: analytical and problem-solving skills.

· Ability to apply common sense understanding to carry out detailed written and oral instructions.

· Ability to timely handle problems involving a few variables in standard situations.

· Mathematical skills: ability to add, subtract, multiply, and divide all units of measure.

· Good interpersonal skills, as well as written and verbal communication skills.

· Proven ability to multi-task and complete tasks within scheduled times using effective time management techniques.

· Ability to learn new concepts quickly and implement them into daily activities; receptive to change and continuous improvement.

· Strong computer skills and experience with Microsoft products, including Word, Excel, and Outlook; ACT, and QuickBooks.

Physical Requirements:

The employee is occasionally required to sit; climb or balance; and stoop, kneel, crouch. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

A candidate will need to complete a drug test, criminal background check, and reference check.

Benefits:

  • Supportive and friendly culture.
  • Subsidized health insurance.
  • Health Savings Account.
  • Dental, vision coverage options.
  • Short-term disability.
  • Wellness benefits.
  • 401(k) matching plan.
  • Generous paid time off program.
  • Employee discount purchase.

Pay depends on experience.

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